Grants & Contracts Accountant
Company: YWCA Metropolitan Chicago
Location: Chicago
Posted on: February 25, 2021
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Job Description:
Career Opportunities with Young Women's Christian Association of
Chicago A great place to work. Careers At YWCA Chicago Share with
friends or Subscribe! Current job opportunities are posted here as
they become available. Are you passionate about helping others? Do
you want to unleash your purpose and potential?-- Come join our
dynamic social service enterprise as we help over 200,000
individuals across the Chicagoland area.-- Position
Title:----Grants & Contracts Accountant Company:--YWCA Metropolitan
Chicago Classification:--Full Time; Exempt Reports to: Chief
Financial Officer Location:--Chicago, IL-- YWCA Metropolitan
Chicago is the oldest and largest women's organization in the
region, with a mission to eliminate racism and empower women. To
learn more about the YWCA Metropolitan Chicago, please visit our
website at--https://ywcachicago.org . SUMMARY:--The Grants and
Contracts Accountant provides fiscal and accounting support to
ensure proper use and reporting, budgeting and billing of grants
and government contracts; Serves as a liaison between Divisions and
Finance Department, and provides other accounting support as
needed. The role provides assurance that the YWCA remains in
compliance with funder requirements and acts as the liaison between
the YWCA and current funding sources. ESSENTIAL RESPONSIBILITIES:--
Grants & Contracts: All duties and responsibilities are in relation
to assigned grant(s) or contract(s) within the assigned Divisions.
Serve as the primary fiscal contact for sub-recipients and funders;
understand specific grant requirements; ensure financial compliance
on contract conditions and assurances; ensure reporting
requirements are met. Coordinate the budgeting process and detail
for assigned grants, contracts and overall Divisions. Setup budgets
in accounting software and monitor budget activity for grants and
contracts within the assigned Divisions. Review final reports
before filing; Resolve accounting and reporting issues as
necessary; prepare monthly budget-versus-actual status reports for
use by program officers, directors and staff. Serve as a liaison
between program directors/managers and the off-shore accounting
team to ensure accuracy and timeliness of funder reports, budgets
and billings. Provide contract updates and budget revisions to the
finance team. Assist with the grants and contract closeout
procedures in accordance with the rules and regulations of the
funders. Coordinate with the finance team and program staff, to
ensure transactions are properly recorded and agree to the
grant/contract agreement, while also ensuring
sub-recipient/subcontract financial activities adhere to
deliverable deadlines. Manage contractor agreements and ensure the
terms and conditions of agreements are met and properly documented
and communicated. (50%) Budget Preparation: Coordinate the
budgeting process and detail for assigned divisions. Setup budgets
in accounting software and monitor budget activity for assigned
divisions. Resolve accounting and reporting issues as necessary;
prepare monthly budget-versus-actual status reports for use by
program officers, directors and finance team; identify issues,
concerns and problems and communicate with finance team and program
officers. As requested, budget creation and analysis support to
management staff members responsible for the grants and contracts
within the agency; collect and consolidate program and
administrative budgets; and forward fiscal planning and financial
management. Assist directors and managers with financial
information needed to prepare grant budgets and proposals. Review
budgets and reimbursement and new hire requests for
appropriateness, and ensure sub-recipients are in compliance with
established administrative and financial policies, procedures, and
sound business practices. (25%) Accounting Administration: Respond
to management inquiries regarding financial statements, budgets,
A/P and A/R. Properly allocate expenses for shared costs and
payroll allocation; ensure that all revenue and expenses are
correctly coded. Perform monthly and quarterly reconciliations and
close out duties. Maintain updates for cash flow and revenue
projections. Support other accounting/finance associates in
research and resolution of accounting entries and/or open items to
ensure appropriate classification of transactions within the
general ledger and associated financial statements, leveraging the
offshore accounting team. Maintain efficient electronic and paper
filing systems for financial records. (15%) Audit Support: Support
the VP of Finance in various external and annual audit activities
including: responses to accounting related questions; provision of
documentation; and closing of audit comments where applicable.
Develop positive working relationships with auditors for both
contracts and annual audit. (10%) NON-ESSENTIAL RESPONSIBILITIES:
Train managers and staff with how to navigate throughout the
financial management software as needed. OTHER DUTIES AS ASSIGNED:
Perform such other accounting, financial, ad-hoc analyses, or
administrative tasks as may be required from time to time.
QUALIFICATIONS : A minimum of three to five years of experience
with fund accounting in a non-profit or government entity is
required. Thorough understanding of GAAP, such as debits and
credits, cash versus accrual accounting, etc. are required.
Experience in using a computerized accounting system, inclusive of
general journal entries, correcting entries, cost allocations and
reporting is required, with skills in G/L and financial statements.
Have strong computer literacy; proficient in all Microsoft Office
Suite and Financial Edge and Raisers Edge preferred are essential.
The position requires the ability to implement and administrate
grant compliance and reporting requirements. The incumbent must be
highly skilled in dealing with financial and numeric data, with the
ability to manage time according to changing priorities. The
ability to manage multiple concurrent projects in a deadline
oriented environment is required. The required quality of work
output requires a special emphasis on accuracy, attention to detail
and flexibility in prioritization. The position requires the
ability to communicate to multiple constituents and to collaborate
effectively with people at all levels of authority. Communication
skills must include the ability to explain financial concepts to
those who may not have a financial or budgeting background, with
skills in concept clarification. Professional Training Required:
None identified. EDUCATION REQUIRED: A Bachelor's degree, from an
accredited college or university, with a major area of study in
Accounting, Business or a related field, is required. .
CERTIFICATION(s) REQUIRED: WORK ENVIRONMENT: The work environment
includes offices. The noise level is usually moderate. Movement
requirements include walking, stooping or kneeling. There may be a
need to reach, lift or move objects, such as packages, supplies and
computers. Normal (or corrected) vision range; ability to see color
and to distinguish letters, numbers and symbols are necessary to
the work, which may require close viewing. Occasionally may need to
lift and/or move up to 20 pounds. Communication needs include
seeing, hearing and speaking. While in the office, there will be
periods of sitting, holding a telephone and using computers. Must
have the ability to work from home or remotely as necessary.
Reasonable accommodations may be made for an incumbent to meet the
essential responsibilities of the position. WORK SCHEDULE: Monday -
Friday, 8:30am-4:30pm. This position may require work on some
evenings and weekends. Schedule can vary depending on the needs of
the agency. Benefits Portfolio: Medical, Dental, Vision, Life,
Flexible Spending (FSA), Transit, HSA, Short & Long Term
Disability, Employee Assistance Program, etc. YWCA Metropolitan
Chicago is proud to be an equal opportunity workplace and is an
affirmative action employer. We are committed to equal employment
opportunity regardless of race, color, ancestry, religion, sex,
national origin, sexual orientation, age, citizenship, marital
status, disability, gender identity or Veteran status. YWCA
Metropolitan Chicago will provide reasonable accommodations for
qualified individuals with disabilities. ***This job description is
not intended to represent a complete list of all duties and
responsibilities. There may be unplanned activities and other
duties assigned.***
Keywords: YWCA Metropolitan Chicago, Chicago , Grants & Contracts Accountant, Accounting, Auditing , Chicago, Illinois
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