Executive Coordinator

Company: Clear Height Properties
Location: Chicago
Posted on: May 16, 2022

Job Description:

CALLING ALL AMAZING, EXECUTIVE COORDINATORS! Clear Height Properties has a fun and exciting opportunity for you. Trust us - you wont want to pass this up.
COMPANY:Clear Height Properties ("CHP"). For more information on CHP, please visit our website at www.clearheight.comOVERVIEW:Our purpose is building wealth and creating legacies and our niche is creating value in buildings and relationships. Clear Height, along with its partners, has developed a system that handles all aspects of real estate opportunities. With a heavy focus on Industrial, and hint of Suburban Office Real Estate opportunities, Clear Height is seeking value-add, opportunistic, and core-plus investments.CORE VALUES - WHAT WE LIVE BY:ALWAYS BE AMAZING

• Why not? It's not a lot of fun being ordinary.MAKE THE NEXT PERSON SUCCESSFUL
  • This belief is how we live our lives. No matter if it's a team member, client, vendor, or partner, we always make sure that we are setting up the next person for success.CHANGE IS PART OF THE JOURNEY
    • We know that the only thing constant in life and business is change. So, either we must constantly evolve or stop showing up.DO WHAT YOU SAY
      • We take ownership in everything that we do - good, bad, big, or smallHAVE FUN & EXCITEMENT EVERY DAY
        • It's much easier to be happy, so spice it up and stay that way.POSITION SUMMARY:The Executive Coordinator is responsible for providing comprehensive organizational and administrative support while assisting in the overall success of Clear Height Properties and the Leadership Team. -The Executive Coordinator assists with essential priorities of the Leadership Team Members (CEO, COO, CFO, and CRO) with key projects related to building sales, purchases, and investor reporting. -Additionally, this role will proactively manage administrative duties, including but not limited to, expense management, travel, investor profile maintenance, and daily office and administrative functions.RESPONSIBILITIES:
          • Support work for the Leadership Team (CEO, COO, CFO, and CRO) on their monthly, quarterly, and annual priorities (including: expense, calendar, travel, special projects, broker license management, etc.)
          • Coordinate duties and projects related to building acquisition, diligence, and dispositions with the Acquisitions & Asset Management Team including but not limited to: executing key signatures, file organization for closings, tenant-related documents, maintaining documents related to assets, etc.
          • Lead contact for Juniper Square investor portal. Duties include: creating new offerings and subscriptions for investment ventures, compiling investor financials, generating investor notices related to distributions, updating investor profiles, and maintaining strong relationships with capital partners
          • Manage project duties related to annual tax returns in conjunction with CFO and outside CPA Firm
          • -Act as backup support for banking administration related to employee access, executive requests for balances, and new entity "KYC" information.
          • General office duties, including but not limited to: answering phone calls, greeting visitors, checking/sorting mail, coordinating office meetings, ordering office supplies, restocking office snacks/beverages, special projects, etc.
          • Act as Admin for Smartsheet software, keeping company Smartsheets updated as needed
          • Assist with the planning and execution of networking events, investor visits, broker gifts, etc.
          • Work collaboratively with other office administration staff on routine office responsibilities
          • Other duties as assigned by the Leadership TeamQUALIFICATIONS:
            • Patience and persistence are a requirement
            • Communicate in a clear, concise, and professional manner; demonstrate strong written, oral, listening, and presentation skills to confidently interact and coordinate both technical and non-technical issues with the internal team members and external contacts (investors)
            • Ability to multi-task, prioritize/meet deadlines in fast-paced environment without compromised accuracy
            • Results-oriented with a commitment to excellence
            • Ability to thrive in a fast-paced, collaborative environment and quickly adapt to new challenges
            • Strategic thinking with proactive problem-solving skills
            • High level of initiative, strong work ethic, confidentiality, organization, time management, detail orientedEDUCATION, EXPERIENCE, and LICENSING REQUIREMENTS:
              • Bachelor's Degree
              • Commercial Real Estate experience is a plus
              • Minimum of two years administrative/office experience required
              • Proficiency in Calendar and Email Management, Microsoft Office, General Tech
              • Experience with Smartsheet, Procore, Yardi, and Juniper Square is a plusCOMPENSATION:Market, dependent on level of experience. Compensation package includes benefits and incentive bonuses.
                LOCATION:2625 Butterfield Road, Suite 213W, Oak Brook, IL 60523.Note: this is a full-time, in-office position. This person will be required to be in the office every day.CONTACT:For more information, please contact Tori Knodell, Culture & Talent Manager, tk@clearheight.com

Keywords: Clear Height Properties, Chicago , Executive Coordinator, Accounting, Auditing , Chicago, Illinois