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Administrative Assistant

Company: Randstad
Location: Mount Prospect
Posted on: January 17, 2020

Job Description:

Administrative Assistantjob details:

  • location:Mount Prospect, IL
  • salary:$26 per hour
  • date posted:Monday, January 6, 2020
  • experience:7 Years
  • job type:Contract
  • industry:Professional, Scientific, and Technical Services
  • reference:477807job descriptionAdministrative Assistantjob summary:
    • Coordinate CI Americas event planning, meeting organization and regional organization communications. Coordinate CI office space facility related topics in partnership with the Power Tools facilities team in Mt. Prospect, IL.
    • Coordinate regional meetings to increase awareness and transparency of information flow.
    • Proactively propose improvements and changes to current meeting frequency, duration, format, etc to continuously improve the regional associate experience.
    • Support cross-functional regional communications efforts through all digital channels; recommend areas for improvement to increase associate engagement.
    • Coordinate with local CI technology teams to ensure successful meetings across multiple locations leveraging internal technologies for live stream, video recording and audio formats.
    • Proactively resolve facility issues in the CI areas in coordination with Power Tools North America (PTNA) Facilities Team (FCM) as needed.
    • Enable working solutions for the CI Mt. Prospect associates to meet Inspiring Working Conditions (IWC) standards, plan for expected growth, reorganize layout and location of desks/furniture as needed.
    • Ensure purchasing, ordering, quotes, etc are processed in accordance with policies and standards as appropriate; follow up as needed to ensure timely processing through the Bosch systems.
    • Coordinate with PTNA FCM and CI regional leadership to proactively communicate budgetary needs, spend and planned changes for CI facilities related topics in Mt. Prospect.
    • Proactively research and enable new physical and digital design options while considering budgetary constraints related to the facility and meetings set up; implement feedback process for frequent input from associates to provide suggestions to be enabled.
    • Oversee intern(s) tasks and prioritization of day-to-day work in support of CI Mt. Prospect facilities and regional communications activities.
    • Support special projects as requested by North America region lead or other CI leadership.Required:
      • Strong written and verbal communication skills.
      • Bachelors Degree in Business Management, Communication or similar field of
      • study; 8 years experience in lieu of.
      • Ability to manage competing demands always looking for the best overall solution(s) while keeping budget as a priority.
      • Ability to manage a varied workload and prioritize as needed.
      • Strong ability to coordinate cross functional teams and efforts in support of regional communications.
      • Problem solving skills to find solutions to challenges and needs of the organization.
      • Strong ability to work with external contractors and external vendors.
      • Ability to ensure timely and accurate processing of invoices and payments for work completed/materials received. Quote/RFP/Estimate, PO/Ordering and invoices processes experience.
      • Strong experience with MS Office products AND/OR Mac productsPreferred:
        • German/English bilingual (or Spanish/English, Portuguese/English)
        • Past publishing experiencelocation: Mount Prospect, Illinoisjob type: Contractwork hours: 8 to 5education: Associate's degreeexperience: 7 Yearsresponsibilities:
          • Coordinate CI Americas event planning, meeting organization and regional organization communications. Coordinate CI office space facility related topics in partnership with the Power Tools facilities team in Mt. Prospect, IL.
          • Coordinate regional meetings to increase awareness and transparency of information flow.
          • Proactively propose improvements and changes to current meeting frequency, duration, format, etc to continuously improve the regional associate experience.
          • Support cross-functional regional communications efforts through all digital channels; recommend areas for improvement to increase associate engagement.
          • Coordinate with local CI technology teams to ensure successful meetings across multiple locations leveraging internal technologies for live stream, video recording and audio formats.
          • Proactively resolve facility issues in the CI areas in coordination with Power Tools North America (PTNA) Facilities Team (FCM) as needed.
          • Enable working solutions for the CI Mt. Prospect associates to meet Inspiring Working Conditions (IWC) standards, plan for expected growth, reorganize layout and location of desks/furniture as needed.
          • Ensure purchasing, ordering, quotes, etc are processed in accordance with policies and standards as appropriate; follow up as needed to ensure timely processing through the Bosch systems.
          • Coordinate with PTNA FCM and CI regional leadership to proactively communicate budgetary needs, spend and planned changes for CI facilities related topics in Mt. Prospect.
          • Proactively research and enable new physical and digital design options while considering budgetary constraints related to the facility and meetings set up; implement feedback process for frequent input from associates to provide suggestions to be enabled.
          • Oversee intern(s) tasks and prioritization of day-to-day work in support of CI Mt. Prospect facilities and regional communications activities.
          • Support special projects as requested by North America region lead or other CI leadership.Required:
            • Strong written and verbal communication skills.
            • Bachelors Degree in Business Management, Communication or similar field of
            • study; 8 years experience in lieu of.
            • Ability to manage competing demands always looking for the best overall solution(s) while keeping budget as a priority.
            • Ability to manage a varied workload and prioritize as needed.
            • Strong ability to coordinate cross functional teams and efforts in support of regional communications.
            • Problem solving skills to find solutions to challenges and needs of the organization.
            • Strong ability to work with external contractors and external vendors.
            • Ability to ensure timely and accurate processing of invoices and payments for work completed/materials received. Quote/RFP/Estimate, PO/Ordering and invoices processes experience.
            • Strong experience with MS Office products AND/OR Mac productsPreferred:
              • German/English bilingual (or Spanish/English, Portuguese/English)
              • Past publishing experiencequalifications:
                • Coordinate CI Americas event planning, meeting organization and regional organization communications. Coordinate CI office space facility related topics in partnership with the Power Tools facilities team in Mt. Prospect, IL.
                • Coordinate regional meetings to increase awareness and transparency of information flow.
                • Proactively propose improvements and changes to current meeting frequency, duration, format, etc to continuously improve the regional associate experience.
                • Support cross-functional regional communications efforts through all digital channels; recommend areas for improvement to increase associate engagement.
                • Coordinate with local CI technology teams to ensure successful meetings across multiple locations leveraging internal technologies for live stream, video recording and audio formats.
                • Proactively resolve facility issues in the CI areas in coordination with Power Tools North America (PTNA) Facilities Team (FCM) as needed.
                • Enable working solutions for the CI Mt. Prospect associates to meet Inspiring Working Conditions (IWC) standards, plan for expected growth, reorganize layout and location of desks/furniture as needed.
                • Ensure purchasing, ordering, quotes, etc are processed in accordance with policies and standards as appropriate; follow up as needed to ensure timely processing through the Bosch systems.
                • Coordinate with PTNA FCM and CI regional leadership to proactively communicate budgetary needs, spend and planned changes for CI facilities related topics in Mt. Prospect.
                • Proactively research and enable new physical and digital design options while considering budgetary constraints related to the facility and meetings set up; implement feedback process for frequent input from associates to provide suggestions to be enabled.
                • Oversee intern(s) tasks and prioritization of day-to-day work in support of CI Mt. Prospect facilities and regional communications activities.
                • Support special projects as requested by North America region lead or other CI leadership.Required:
                  • Strong written and verbal communication skills.
                  • Bachelors Degree in Business Management, Communication or similar field of
                  • study; 8 years experience in lieu of.
                  • Ability to manage competing demands always looking for the best overall solution(s) while keeping budget as a priority.
                  • Ability to manage a varied workload and prioritize as needed.
                  • Strong ability to coordinate cross functional teams and efforts in support of regional communications.
                  • Problem solving skills to find solutions to challenges and needs of the organization.
                  • Strong ability to work with external contractors and external vendors.
                  • Ability to ensure timely and accurate processing of invoices and payments for work completed/materials received. Quote/RFP/Estimate, PO/Ordering and invoices processes experience.
                  • Strong experience with MS Office products AND/OR Mac productsPreferred:
                    • German/English bilingual (or Spanish/English, Portuguese/English)
                    • Past publishing experienceskills: ExcelEqual Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Keywords: Randstad, Chicago , Administrative Assistant, Administration, Clerical , Mount Prospect, Illinois

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