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Office Clerk (Hospitality, Copy and Mail)

Company: Ricoh USA, Inc.
Location: Westchester
Posted on: February 16, 2020

Job Description:


Provides consistent and high quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms. Assembles and arranges conference equipment in function and conference rooms per event requirements. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail.


  • Ensure excellent and professional client service at all times
  • Lead in coordinating meeting rooms and events
  • Ability to train team members on responsibilities and tasks associated with the position
  • Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.)
  • Undertake general waiting and service duties of food and beverages
  • Follow hygienic food and beverage handling procedures
  • Provide general assistance in cleaning kitchen and function areas, as directed
  • Manage conference/hospitality calendar, greet clients and guests
  • Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds)
  • Flip chart, white boards and cork board set-up and assembly
  • Food preparation set-up & break down for client meetings, parties & company events
  • Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.
  • Loading dishwasher with items used by the client personnel
  • Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries
  • Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing)
  • May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required
  • Performs other job duties as assigned QUALIFICATIONS (Education, Experience, and Certifications)

    Typically Required:
    • Requires high school diploma or GED
    • 1-2 years of related hospitality and office experience is preferred
    • May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

Keywords: Ricoh USA, Inc., Chicago , Office Clerk (Hospitality, Copy and Mail), Administration, Clerical , Westchester, Illinois

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