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Administrative Assistant

Company: Aerotek
Location: Chicago
Posted on: February 25, 2021

Job Description:

Remote until they return back to the office but needs to be accessible via public transportation. Description:The Time and Expense Operations Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.Job Responsibilities:Time processing and adjustments Provide world class customer service in every interaction to ensure a quality employee experience Perform collection of timecards and record of time data in the payroll system Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system Communicate with clients and contractors to obtain approved timecards and expense documents. Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders Manage and track personal time off (PTO),absence etc.; manage related documentation and system updatesExpense processing and adjustments Collect expense forms and record expense information into payroll system Track contractor expense reports and ensure accurate matching with claimable receipts Execute expense report adjustments in payroll systemAudit activities and issue resolution Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups Validate time & attendance against timesheet data and invoice where required Promptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolution Validate payment against expense forms, receipt back up and client & regulatory requirements. Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central Start , Finish entry and Data entry Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish. Audit New Starts report and partner with field office to confirm accuracy Process finishes according to state specific requirements to ensure compliance Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates.JOB DESCRIPTION:-Time& Expense/payroll-Looking to add heads locally in Chicago-Time & Expense - 175 paid caregivers that they would process on a Mon/Tues-A lot of manual entry of time - adding in and out break time-Customer service experience is great -Nursing positions, admin, caregiver - anyone that could work in a hospital/nursing home type of setting is that the type of people they will be onboarding.Additional Skills & Qualifications:1.High school diploma or equivalent degree required. Undergraduate degree preferred2.One year work experience in a team environment preferred3.Excellent verbal and written communication skills4.Proficiency with computers, including Microsoft Office5.Ability to work independently and multitask effectively while maintaining attention to detail6.Ability to effectively elicit from and provide information to all team members, caregivers and clients using strong communication skills About Aerotek:We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Keywords: Aerotek, Chicago , Administrative Assistant, Administration, Clerical , Chicago, Illinois

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