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Team Administrative Assistant

Company: North Bridge Staffing Group
Location: Chicago
Posted on: January 16, 2022

Job Description:

3 month temp-to-hire Team Assistant opening! This will be supporting 2-3 individuals.
Hours: 9am-5pm + OT after 40 hours*This position is remote for now, but individuals must be comfortable going back into the office in the future.Pay: $23/hr-$25/hr
Key Responsibilities & Activities

  • Calendar Management, anticipating schedule and making decisions accordingly
  • Meeting preparation including document preparation and collation
  • Inbox management as required: proactive review and prioritization of emails including email responses for issues within the scope of the TA role such as calendar rescheduling
  • Travel management including flights, accommodation, transfers and full itineraries
  • Invoice and expense management
  • Back-up Team Assistants when out
  • Assist with onboarding new Team Assistants as required
  • Move Coordinator Assist with locker management/moves as required
    Experience
    • 2-3+ years demonstrated success in a similar role, ideally in a professional service
    • Calendar/Inbox management experience for a senior executive with confidence to gate keep calendar and protect time, even when the business is pushing hard.
    • Proactive approach to issue management on behalf of Executives and capacity to foresee and manage likely conflicts
    • Extensive experience managing complex travel schedules/agendas
    • Ability to deal with the wide range of clients, Executives both internal and external
    • Ability to maintain a strict level of confidentiality in all matters
    • Advanced Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)by Jobble

Keywords: North Bridge Staffing Group, Chicago , Team Administrative Assistant, Administration, Clerical , Chicago, Illinois

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