Team Administrative Assistant

Company: North Bridge Staffing Group
Location: Chicago
Posted on: January 16, 2022

Job Description:

3 month temp-to-hire Team Assistant opening! This will be supporting 2-3 individuals.
Hours: 9am-5pm + OT after 40 hours*This position is remote for now, but individuals must be comfortable going back into the office in the future.Pay: $23/hr-$25/hr
Key Responsibilities & Activities

• Calendar Management, anticipating schedule and making decisions accordingly
• Meeting preparation including document preparation and collation
• Inbox management as required: proactive review and prioritization of emails including email responses for issues within the scope of the TA role such as calendar rescheduling
• Travel management including flights, accommodation, transfers and full itineraries
• Invoice and expense management
• Back-up Team Assistants when out
• Assist with onboarding new Team Assistants as required
• Move Coordinator Assist with locker management/moves as required
  Experience
  • 2-3+ years demonstrated success in a similar role, ideally in a professional service
  • Calendar/Inbox management experience for a senior executive with confidence to gate keep calendar and protect time, even when the business is pushing hard.
  • Proactive approach to issue management on behalf of Executives and capacity to foresee and manage likely conflicts
  • Extensive experience managing complex travel schedules/agendas
  • Ability to deal with the wide range of clients, Executives both internal and external
  • Ability to maintain a strict level of confidentiality in all matters
  • Advanced Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)by Jobble

Keywords: North Bridge Staffing Group, Chicago , Team Administrative Assistant, Administration, Clerical , Chicago, Illinois