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ADMINISTRATIVE ASST., CLER PROGRAM EVALUATION

Company: ACGME
Location: Chicago
Posted on: May 16, 2022

Job Description:

The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the Accreditation Council for Graduate Medical Education (ACGME). Applicants must be currently authorized to work in the United States (U.S.) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other U.S. employment authorization). Title: Administrative Assistant, CLER Program Evaluation Department: Department of Sponsoring Institutions and the Clinical Learning Environment Review Program Reports To: Senior Director of Program Evaluation Work Schedule: Full-Time Job SummaryThe Administrative Assistant, CLER Program Evaluation provides administrative support to the Senior Director of Program Evaluation of the ACGME's Clinical Learning Environment Review (CLER) Program. Primary Duties and ResponsibilitiesCreate forms and spreadsheets. Collate information and organize information into basic reports. Copy and scan documents. Compose and send clear, concise e-mail messages using proper formatting and excellent grammar and syntax. Assist with preparation and editing of presentation materials. Assist with data entry. Support management of data collection activities.Work closely with team members to support data quality assurance activities. Maintain paper and electronic files, including information from meetings and other correspondence. Maintain current and historical information in electronic files. Serve as point person for meeting management activities (e.g., focus group meetings): schedule hotel and dinner arrangements, prepare and distribute meeting notifications, submit AV requests, etc. Maintain strict confidentiality as appropriate. Other duties as assigned. Education, Knowledge, Skills, and AbilitiesRequired3-5 years of office experience. Strong interpersonal, verbal, and written communication skills. Exceptional attention to detail and expert follow-up skills. Good judgment, common sense, and dependability. Must possess superior organizational and workflow management skills. Must be deadline-oriented, skilled in working under tight timelines, and comfortable balancing multiple projects and priorities simultaneously.Must have strong skills in use of Microsoft Office programs, particularly Word, Excel, Outlook, and PowerPoint, as well as Adobe Acrobat Suite. PreferredBachelor's degreePrevious experience in business, travel industry, medical education, allied health, or hospital administration. EquipmentPosition requires the significant use of standard office equipment such as a computer, keyboard, mouse, photo copier, fax machine, telephone, etc.Working ConditionsMost of the work of the Administrative Assistant, CLER Program Evaluation is done in the ACGME office with the typical physical demands of an office environment. Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the Administrative Assistant, CLER Program Evaluation:Will frequently be required to sit in meetings for long periods of time.Will frequently be required to sit and work for extended periods of time at computer terminal using various computer programs and other computer tools. Will be required to lift and pack program files and other materials for meetings. The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply. PI177848971

Keywords: ACGME, Chicago , ADMINISTRATIVE ASST., CLER PROGRAM EVALUATION, Administration, Clerical , Chicago, Illinois

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