Administrative Assistant 2 - Neurology Admin

Company: Rush University Medical Center
Location: Chicago
Posted on: March 20, 2023

Job Description:

Job Title: Administrative Assistant 2 - Neurology Admin
Department: Neurology Admin
Shift: 1st
Specialty: Neurology
Job Number:
Date Posted: 03/17/2023
Position Type: Administrative/Clerical

Job Qualifications:

Administrative Assistant 2 - Neurology Admin - 1st Shift, FT
Position Highlights:
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Position Responsibilities:
Meets the administrative needs of department management and staff members.
Composes business documents as assigned.
Designs reports to support operations.
Independently creates correspondence such as follow up to meetings, response to employees etc.
Plans employee and departmental special events.
Writes, edits and formats content of departmental communication
Leads programs, tours, and other routine consultations with RUMC as delegated.
Provides instruction to departmental staff regarding computer applications.
Assures appropriate resources are available for staff to be successful in their role.
Maintains a calendar for staff availability and schedules.
Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
Provides support for select quality and operational committees including recording and distributing minutes.
Appropriately follow-ups on action between meetings.
Distributes reports, agendas and other materials for programs.
Maintains attendance records and prepares reports as necessary for the program.
Verifies/confirms accuracy of corporate financial reports.
Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
Creates and maintains expense files for the cost centers activities.
Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
Identifies and implements improvements in office efficiencies
Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
Independently makes travel arrangements for the management.
Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
Maintains a working knowledge of Rush standard computer applications.
Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc, which support administrative operations.

Position Qualifications Include:
High School diploma required. Baccalaureate Degree preferred
Three or more years of progressive experience in an administrative role required, preferably in healthcare.
Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software required.

Company Highlights:
Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
Leading academic medical center, acute care hospital w/ 664 licensed beds.
Ranked among the top 20 "Best Places to Work" by Indeed.
In U.S. News & World Report's Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.
Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.
Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Keywords: Rush University Medical Center, Chicago , Administrative Assistant 2 - Neurology Admin, Administration, Clerical , Chicago, Illinois