Grants Operations Coordinator (Budget & Post Award) - MCW CSG Shared Administrative Services

Company: Medical College of Wisconsin
Location: Chicago
Posted on: March 12, 2025

Job Description:

Position Description:




Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of a Grants Operations Coordinator you will be working in Pediatrics.

All remote work must be performed within one of the MCW registered payroll states, which currently includes: WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN,TX, and UT.PurposeCoordinates the post-award administration of various grants assigned to one or more pediatric divisions. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements.Primary Functions

• Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals.
• Assists in the development of grant budgets pre-award by monitoring for compliance with sponsor, MCW polices/procedures, and federal regulations.
• Coordinates the grant process from budget development to the post-award stage through closeout. Collaborates with the Grants and Contracts Office and the Office of Sponsored Programs on facilitation of these awards.
• Coordinates the budgetary aspects of the grant process from development and submission through closeout.
• Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
• Administers grant budgets.
• May consolidate sources of information to ensure document requirements are complete.
• Ensures compliance with grant guidelines, budgets, and stipulations.
• Generates forecasts to analyze financial trends, funding resources, and research impact of decisions on grant funding budgets.
• Analyzes monthly financial performance compared to Sponsor budget. Research variances and provide insight as to why they are occurring.
• Maintains records of division grant activity and provides reports to leadership upon request.
• Other research related system support including iLab and Forte administration.
• Oversee completion of special projects as assigned.Knowledge - Skills - AbilitiesKnowledge of economics, accounting, mathematics, administration, law, government, and human resources.Work requires resource management, mathematics, problem solving, critical thinking, and time management.
  
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  Preferred Schedule:
  
  
  
  
  Full-time role with expectations for coverage during core business hours or as needed to accommodate business needs.
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  Position Requirements:
  
  
  
  
  SpecificationsAppropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 4 years
  
  Target salary range for this position is between $63,000.00 and $79,800.00 annually. The final offered salary will depend on the applicant's education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment. Why MCW?
  
  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • Pet Insurance
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a full list of positions see: For a brief overview of our benefits see: Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at .
    
    
    
    
    
    
    
    MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
    
    
    
    The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
    
    
    
    
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Keywords: Medical College of Wisconsin, Chicago , Grants Operations Coordinator (Budget & Post Award) - MCW CSG Shared Administrative Services, Administration, Clerical , Chicago, Illinois