Administrative Assistant (Brokerage Administrator)

Company: Marcus & Millichap
Location: Oak Brook
Posted on: April 3, 2026

Job Description:

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80 offices throughout the United States and Canada. Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion. The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. The base salary range for this role is $25 – $ 26 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions. Responsibilities: Process new listings, including proofing and editing marketing packages for superior quality and use of grammar. Assist the Operations Manager in the processing of sold and closed transactions when necessary. Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary. Copy, scan, and create proposal bindings and print jobs for agents. Share the telephone and front desk responsibilities with the other support staff. Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving. Qualifications: Two (2) years of administrative experience. High School diploma. Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook. Editing and proofreading skills. A professional appearance and demeanor Top-notch phone manner. Reliable, punctual, and professional. Friendly, upbeat personality with a can-do attitude. A strong desire to learn and progress within the company Eagerness to learn new software applications and technical remedies for keeping office computer systems updated. Previous real estate experience is helpful. Background in a banking, finance, or legal office environment preferred. Knowledge of Adobe InDesign is a plus. Benefits Medical Dental Vision Accident Basic Life /AD&D and Voluntary Life/AD&D Short Term & Long Term Disability Flexible spending accounts Cancer Guardian 401(K) Plan Deferred Compensation Plan (SVPs, EVPs, Vs, RMs ONLY) Wellness Program Employee Assistance Program $25 - $26 an hour Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Keywords: Marcus & Millichap, Chicago , Administrative Assistant (Brokerage Administrator), Administration, Clerical , Oak Brook, Illinois