Company: The Dill Pickle Food Coop
Posted on: August 3, 2020
DEPARTMENT: Finance Department REPORTS TO: General Manager
PAY SCALE: LEVEL I/EXEMPT, SALARY- $40,000-$55,000/yr Eligible for
JOB SUMMARY: To ensure the highest level of service possible to
Dill Pickle Co-op's internal and external customers. To ensure the
financial stability of Co-op operations. To provide strategic
leadership and long-range planning. To oversee the personnel
management of the Finance team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Exceed our customers' expectations for service and provide a
welcoming environment for all in accordance with the Co-op's
customer service standards.
Finance Department Responsibilities
Ensure timely and accurate analysis of budgets, financial reports
and financial trends.
Provide technical financial advice and knowledge to co-workers.
Ensure continual improvement in budgeting process.
Oversee finance improvement projects as assigned by the General
Oversee Accounts Payable clerk and accounts payable department.
Oversee the budget process. Collaborate with department managers,
Board Treasurer and GM to the fiscal year budget approved each
Oversee the sales, margin and labor statistics and reporting.
Optimize the handling of bank and deposit relationships and
initiate appropriate strategies to enhance cash position.
Develop a reliable cash flow projection process and reporting
mechanism that includes minimum cash threshold to meet operating
Establish financial reporting systems and controls to ensure
compliance with company expenditure requirements and meet customer
Ensure compliance with financial laws and regulations.
Establish new accounts and process credit applications.
Ensure inventory counts are posted accurately and timely.
Maintain membership records and loan agreement files ensuring
accurate repayment schedules.
Oversee financial submissions to NCG.
. Managerial Duties
Monitor employee work performance, taking corrective action as
needed in accordance with established personnel policies.
Hold regular meetings with department managers.
Ensure that communications to staff are timely, clear, direct, and
Consult and counsel managers and assistant managers on financial
issues as they arise.
Model supportive and participative leadership qualities, promoting
team building and motivating staff to achieve departmental
Treat staff with consistency and fairness in a style appropriate to
a cooperative work environment.
Train, develop, and assist in coaching staff in Financial training
Conduct effective performance evaluations.
Schedule hours for staff within department payroll allocation.
Ensure finance staff are informed of storewide meetings and policy
Must attend all Board meetings and Finance committee meetings.
Collaborate with Leadership to develop Co-op goals. Assist with
Develop and implement approved budgets.
Ensure completion of timely and accurate department reports.
Stay up to date on industry trends.
Abide by all Co-op policies and procedures as specified in the DPFC
Perform other tasks as assigned by the General Manager.
ESSENTIAL MENTAL REQUIREMENTS / COMPETENCIES
To perform the job successfully, an individual should demonstrate
the following competencies:
Identifies and resolves problems in a timely manner
Gathers and analyzes information skillfully
Improves processes, products and services
Makes self available to staff
Provides regular performance feedback
Develops staff's skills and encourages growth
Solicits and applies customer feedback (internal and external)
Continually works to improve supervisory skills
Adapts to changes in the work environment
Manages competing demands
Able to deal with frequent change, delays or unexpected events
Ensures work responsibilities are covered when absent
Arrives at meetings and appointments on time
Responds to management direction
Commits to long hours of work when necessary to reach goals
Completes tasks on time or notifies appropriate person with an
Demonstrates accuracy and thoroughness
Looks for ways to improve and promote quality
Applies feedback to improve performance
Monitors own work to ensure quality
Develops project plans and coordinates projects
Completes projects on time and budget
Exhibits objectivity and openness to others' views
Gives and welcomes feedback
Able to build morale and group commitments to goals and
Able to anticipate the need for changes and having the initiative
to propose improvements.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
Comprehend complex instructions, correspondence and memos.
Communicate effectively in oral or written form to staff.
Effectively present information in one-to-one and small group
situations to customers and other employees.
Understand equations, reports and financial terms used in DPFC's
grocery retail management systems.
Apply basic algebraic concepts to read and forecast department
Apply common sense understanding to carry out detailed written or
Deal with problems involving a few concrete variables in
Prioritize multiple demands.
Use word document software.
Use spreadsheet software.
Use google e-mail and internet software.
Bachelor's or advanced degree in Accounting or Finance and/or
Minimum of 3 years as Controller or Finance Manager for a retail
business or comparable experience. Proficiency with the following
software: Quickbooks, Windows operating systems, Microsoft Word,
Microsoft Access and a minimum Microsoft Excel intermediate skill
level, with the aptitude and desire to become an advanced MS Excel
Must be willing and able to learn proprietary software.
Ability to understand government regulations and policies.
ESSENTIAL PHYSICAL REQUIREMENTS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Daily Physical Demands
Sit and review information on a computer screen or on paper for
long periods of time (up to 8 hours a day with lunch and
Use hands to finger, handle, or feel
Reach with hands and arms
Walk, climb, or balance and stoop
Lift and/or move up to 15 pounds
Talk or hear
Frequent Physical Demands - Lift and/or move up to 25 pounds
The work environment described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
The duties of this position are performed in a well-lighted,
temperature-controlled office environment.
The noise level in the environment is moderate.
IMPORTANT DISCLAIMER NOTICE
This is an exempt position. The job duties, elements,
responsibilities, skills, functions, experience, educational
factors and the requirements and conditions listed in this job
description are representative only and not exhaustive of the tasks
that an employee may be required to perform. The employer reserves
the right to revise this job description at any time and require
employees to perform other tasks as circumstances or conditions of
its business, competitive considerations or the work environment
This is to certify that I have received a copy of the job
description for my job. I have read the job description and can do
the essential functions of the job including:
Essential Mental Requirements
Essential Physical Requirements
Keywords: The Dill Pickle Food Coop, Chicago , Finance Manager, Executive , Chicago, Illinois
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