Executive Director

Company: YMCA of the USA
Location: Chicago
Posted on: February 25, 2021

Job Description:

The Executive Director has primary responsibility for overall leadership of Camp Pinewood YMCA YMCA of Metropolitan Chicago Location Chicago, IL 60607-2916 Job Description Camp Pinewood YMCA is a leading community-focused nonprofit facility located near Muskegon Michigan, at the southern tip of the Manistee National Forest and is situated on 200 acres of pine and oak forest. The camp property includes 80% of the Lake Echo shoreline. The lake is spring fed and there is no public access. The camp serves approximately 1,000 youth and family campers each summer from the Chicago area, Northern Indiana, Southwest Michigan and from a number of other countries. The camp's Outdoor Education program serves 5,000 students from Michigan schools. Camp Pinewood YMCA is part of YMCA of Metropolitan Chicago and offers a variety of fun to all ages and families! Following the Y's impact for more than 150 years, the mission of the YMCA of Metro Chicago is to develop strong children, families, and communities across Metropolitan Chicago through academic readiness, character development, violence prevention, fitness, and healthy living. The Executive Director has primary responsibility for overall leadership of Camp Pinewood including responsibility for overall facility operations, fiscal management, community engagement, fundraising, strategic planning, new program development, program launches, registration, marketing, team leadership, board development, and continuous improvement. Position Outline: Fiscal Management : Prepare, implement, manage and meet annual operating budget: coordinate, prepare and submit the budget according to the budget timeline. Responsible for managing and meeting all budget goals. Assure compliance to the expense budget. Review and approve all purchases; maximize fiscal management to maintain budget goals and to assure camp meets annual budget. Monitor monthly financials; provide business managers with explanations of any financial variances for monthly forecasts. Program Development: Develop and implement new and improved programming: direct the day-to-day structure and operation of the group service programs. Market and book group service programs. Coordinate, prepare and implement a marketing plan for the group service department to ensure the highest possible level of group retention and new group bookings. Maintain and coordinate the camp's booking calendar. Book groups, send contracts, and group information to the group leader. Also, supervise marketing programs for Camp Pinewood. Coordinate and develop new and improved OEE and nature classes for school groups. Staff Development: Hire, train, supervise and evaluate program staff and year round staff: adhere to YMCA, ACA, federal, state, and local standards in hiring practices. Hire and supervise 7-10 seasonal program staff and FT year round Program Staff, Camp Maintenance Manager. Develop and implement training schedules for staff. Implement staff evaluations, both seasonal and FT. Board Development: Recruit, train, and guide a local advisory board of directors focused on fundraising, community development, and volunteer management. Customer service: Maintain positive relationships with all community and customer bases from the point of contact including promoting camp, conducting tours, closing all sales, organization and scheduling, and program delivery. Return all customer emails and phone calls within the same day or less. Maintain open communication with all customers to provide proactive quality customer service. Positive team player: Lead and assist the team with care of camp facilities including, picking up litter, care of camp equipment, supervise opening/closing program areas each season, helping in the kitchen or maintenance areas when needed. Assist with other duties as assigned by the Senior Vice President of Operations. Safety and risk management: Articulate safety concerns, emergency procedures, risk management issues and general camp policies to other professional staff, summer staff, and day campers. Ensure the safety of staff and campers and enforce on-site policies. Participate in association and center events including annual campaign, United Way campaign, department head meetings, and various trainings. Attend board meetings, annual campaign, donor gifts, capital projects, weekly meetings and Metro reports for Camp Pinewood. Current lifeguard, high ropes instructor and first aid and CPR certifications required. Can acquire required certifications in the first 12 months of job. The Executive Director is not required to live on-site however must live within 15 minutes of travel of Pinewood. Qualifications Position Experience and Educational Requirements and preferences:

• Candidate must have a bachelor degree (degree in Education, Recreation, Environmental Studies, Science, or a related field preferred but not required).
• Must have 5+ years' experience working in a youth camp setting, along with prior administrative camp experience.
• This job requires strong skills and previous experience in program design, adventure-based programming and staff supervision.
• 5+ years experience in management and supervision with highly developed organizational skills and proven success in program development and staff development of full time, professional staff.
• Current lifeguard, high ropes instructor and first aid and CPR certifications required. ( Can acquire required certifications in the first 12 months of job.)
• A proven track record of budgetary responsibility and sound fiscal management skills with budgetary responsibility of $1 million or greater
• Proven ability to have initiative, good judgment and ability to make decisions independently.
• Strong public relations skills with excellent written and oral presentation skills.
• Ability to develop and/or strengthen community relationships and partnerships.
• Successful experience interacting with local board and financial development/fundraising activities.
• Ability to work in a matrixed structure requiring a spirit of collaboration and flexibility.
• YMCA Multi-Team Leader Leadership Certification or ability to work towards achieving certification within 12 months of hire.
• Strong working knowledge of Microsoft Office and ability to learn organization-specific applications PHYSICAL REQUIREMENTS:
  • Ability to work in excess of a 40-hour week with irregular work hours.
  • Ability to walk, stand, and sit (including on the floor) for long periods of time.
  • Exposure to communicable diseases and bodily fluids.
  • Must be able to lift and/or assist children up to 50 pounds in weight.
  • Ability to stand or sit while maintaining alertness for several hours at a time.
  • Position may require bending, leaning, kneeling, and walking.
  • Ability to speak concisely and effectively communicate.
  • Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency Child Abuse Prevention: This position s upports the YMCA's commitment to child abuse prevention by:
    • Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor and the Risk Department
    • Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
    • Reporting any suspicious behavior and violation of policy and procedures to your supervisor and the Risk Department
    • Completing all child abuse prevention training as required Essential Functions Fiscal Management
      • Operate within, administer and achieve the approved annual budget and strategic goals.
      • Exemplify strong fiscal stewardship through the development and monitoring of annual budgets in assigned areas including:
        • Prepare, implement, manage and meet annual operating budget
        • Monthly monitoring through variance reports and action plans
        • Quarterly updates with forecasting year-end finish
        • Identify new revenue streams through program development, innovation and grant opportunities.
        • Prepare the annual income and expense budget and assure compliance with the budget with ultimate approval by the Association Board of Directors. Volunteer and Financial Development
          • Provide strategic leadership to the local Board of Directors that result in successful annual fundraising campaigns and/or capital campaigns.
          • Provide strategic leadership and direction to board development activities including: Recruitment, Orientation and Training of all Board Members, Strategic Planning, Board Meetings and Retreats, Board Development Committee meetings, and Executive Committee meetings.
          • Work in partnership with the association Mission Advancement Department to set goals and strategic direction for camps. Program Development
            • Develop and implement new and improved programming: direct the day-to-day structure and operation of the group service program.
            • Coordinate and develop new and improved outdoor education and nature classes for group rentals.
            • Assist directors in creating a seamless delivery of programs to all people connected to the assigned service area.
            • Develop and implement plans to leverage and grow program revenue.
            • Provide leadership to a Y community as a member of a designated Camp Operating Group.
            • Provide support, communication and operational effectiveness to implement Association strategies and initiatives.
            • Increase program retention by collaborating with the Association in effective implementation of planned programs, services and campaigns.
            • Develop and foster collaborations/partnerships to expand programs in new service areas. Staff Development
              • Lead and engage a high-performing team including identifying, managing and developing team members.
              • Adhere to YMCA, ACA, federal (including but not limited to FLSA), state, and local standards in hiring and supervision practices.
              • Creates and executes hiring and supervision plans for both seasonal program staff and full-time year round team members.
              • Lead and motivate staff through a strategic vision inspired by the CEO.
              • Develop and monitor specific, measurable, attainable goals with all staff.
                • Develop strategic goals and objectives along with a budget preparation timeline.
                • Monitor goals monthly and adjust accordingly.
                • Evaluate staff achievement and provide learning opportunities to strengthen areas for improvement.
                • Work with direct reports to create individual development plans and ensure they are doing the same for their staff.
                • Understand and consistently administer Association and American Camping Association policies and procedures. Cause-Driven Leadership-- Competencies Position Outline: Fiscal Management : Prepare, implement, manage and meet annual operating budget: coordinate, prepare and submit the budget according to the budget timeline. Responsible for managing and meeting all budget goals. Assure compliance to the expense budget. Review and approve all purchases; maximize fiscal management to maintain budget goals and to assure camp meets annual budget. Monitor monthly financials; provide business managers with explanations of any financial variances for monthly forecasts. Program Development: Develop and implement new and improved programming: direct the day-to-day structure and operation of the group service programs. Market and book group service programs. Coordinate, prepare and implement a marketing plan for the group service department to ensure the highest possible level of group retention and new group bookings. Maintain and coordinate the camp's booking calendar. Book groups, send contracts, and group information to the group leader. Also, supervise marketing programs for Camp Pinewood. Coordinate and develop new and improved OEE and nature classes for school groups. Staff Development: Hire, train, supervise and evaluate program staff and year round staff: adhere to YMCA, ACA, federal, state, and local standards in hiring practices. Hire and supervise 7-10 seasonal program staff and FT year round Program Staff, Camp Maintenance Manager. Develop and implement training schedules for staff. Implement staff evaluations, both seasonal and FT. Board Development: Recruit, train, and guide a local advisory board of directors focused on fundraising, community development, and volunteer management. Customer service: Maintain positive relationships with all community and customer bases from the point of contact including promoting camp, conducting tours, closing all sales, organization and scheduling, and program delivery. Return all customer emails and phone calls within the same day or less. Maintain open communication with all customers to provide proactive quality customer service. Positive team player: Lead and assist the team with care of camp facilities including, picking up litter, care of camp equipment, supervise opening/closing program areas each season, helping in the kitchen or maintenance areas when needed. Assist with other duties as assigned by the Senior Vice President of Operations. Safety and risk management: Articulate safety concerns, emergency procedures, risk management issues and general camp policies to other professional staff, summer staff, and day campers. Ensure the safety of staff and campers and enforce on-site policies. Participate in association and center events including annual campaign, United Way campaign, department head meetings, and various trainings. Attend board meetings, annual campaign, donor gifts, capital projects, weekly meetings and Metro reports for Camp Pinewood. Current lifeguard, high ropes instructor and first aid and CPR certifications required. Can acquire required certifications in the first 12 months of job. The Executive Director is not required to live on-site however must live within 15 minutes of travel of Pinewood. Required Certifications Current lifeguard, high ropes instructor and first aid and CPR certifications required. Can acquire required certifications in the first 12 months of job.

Keywords: YMCA of the USA, Chicago , Executive Director, Executive , Chicago, Illinois