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Assistant Director, Trustee Relations

Company: Loyola University Chicago
Location: Chicago
Posted on: January 27, 2023

Job Description:

Position Details

Position Details

Job Title

Assistant Director of Trustee Relations

Position Number


Job Category

University Staff

Job Type


FLSA Status



Chicago-Water Tower Campus

Department Name


Location Code


Is this split and/or fully grant funded?


Duties and Responsibilities

With assistance and guidance under the Associate Director of Trustee Relations, this position is responsible for supporting the efforts of the Office of the Vice President of Advancement and Trustee Relations. The Assistant Director will work closely with the Associate Director of Trustee Relations on communications and operational matters pertaining to Advancement, the President's Office, and the Board of Trustees, and will work to keep major initiatives moving smoothly while maintaining internal tracking of goals and projects within the area. It also requires the ability to anticipate the needs across the university enterprise, and the successful candidate needs to be a pro-active problem solver with a strong attention to detail.

  • Supports the VP and Associate Director on committee and board materials for the Advancement Committee, Governance Committee and other required meetings for the Board of Trustees. Ensure respective committee and board materials are assigned to the proper staff, provide instruction regarding the necessary materials, and prepare materials as needed.

    • Tracks relevant data within existing Advancement and project management systems, including information on university leadership and donors.
      • Works with Associate Director of Advancement to establish and adhere to timelines for all trustee related materials, projects, efforts and events.
        • Drafts and coordinates production of personalized reports, letters and other correspondence from members of university leadership.
          • Supports the Advancement Liaison to the President's Office. Collaborates with Advancement and University-wide staff to adequately prepare the President for meetings, events, and other outreach.
            • Construct executive meeting Power Point presentations, compile condential donor reports and briengs.
              • Serves as a representative of the Office of Advancement. Effectively collaborates with colleagues in the Advancement Office and other offices within the University to meet the division and University's annual and long-term programmatic and fundraising goals.
                • Attends meetings and events across Loyola's Chicagoland campuses.
                  • Oversees other special projects as assigned.

                    Minimum Education and/or Work Experience

                    • Bachelor's degree supplemented with at one to two years of experience working in a fund-raising or nonprofit environment required; or equivalent combination of education and experience in fundraising, donor engagement, or project management.

                      *Proof of COVID vaccination will be required prior to employment date. *


                      • Excellent project management, writing, communication and organization skills required.

                      • Writing samples may be requested.



                        Computer Skills

                        • Demonstrated knowledge of advanced computer systems, especially database management. Experience with Advance a plus, but not required.

                          • Required "power user" knowledge of standard Windows and Microsoft applications such as Excel, PowerPoint, and SharePoint.
                            • Graphic design experience a plus.

                              Supervisory Responsibilities


                              Required operation of university owned vehicles


                              Does this position require direct animal or patient contact?


                              Physical Demands


                              Working Conditions


                              Open Date


                              Close Date

                              Special Instructions to Applicants

                              Loyola requires all faculty, staff, and students to be COVID-19 vaccinated along with receiving the COVID-19 Booster vaccine when eligible. Anexemption for a qualified medical or religious reason may be submitted for review/approval.

                              Diversity and Inclusion Statement

                              Quick Link for Posting


Keywords: Loyola University Chicago, Chicago , Assistant Director, Trustee Relations, Executive , Chicago, Illinois

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