ChicagoRecruiter Since 2001
the smart solution for Chicago jobs

Museum Collections Manager

Company: Loyola University Chicago
Location: Chicago
Posted on: January 27, 2023

Job Description:

Position Details

Position Details

Job Title


Position Number


Job Category

University Staff

Job Type


FLSA Status



Chicago-Water Tower Campus

Department Name


Location Code


Is this split and/or fully grant funded?


Duties and Responsibilities

  • Oversee logistics and documentation for incoming donations and acquisitions of artwork, outgoing loans and incoming exhibition loans.

  • Work with our internal classes/departments to support student/faculty/staff exhibits as well as collaborate with a range of internal and external stakeholders.

  • Establish, support and sustain the museums educational and cultural resources.

  • Establish, document, and maintain collections management procedures pertaining to the storage, long-term preservation, inventory, and use of collection materials to ensure museum best practices.

  • Work to support collections development through donor outreach, artifact assessment, preparing/evaluating acquisition proposals, marking/labeling, documenting, photographing, rehousing, and storage.

  • Coordinate and maintain collection storage, workspaces, and research areas.

  • Manage the planning and execution of exhibitions, rotations, collections-based programming, and short-term displays; coordinate photography, conservation, and movement of the Museum collections; provide exhibition design feedback to ensure compliance with preservation requirements; help install and uninstall collections; perform gallery checks and maintenance; facilitate collections access requests.

  • Manage strategic, operational, and project planning and budgeting processes.

  • Procure and direct contracted services to advance priority collections management goals and initiatives.

  • Maintain and preserve all historic documents of the collections to support and enhance the University's mission.

  • Help plan and implement the Collections Record Keeping System; perform quality control to ensure complete, correct, and consistent collections records.

  • Ensure that all collections are stored and managed in a manner that promotes the long-term preservation of collection materials and facilitates their use.

  • Provide collections management support and expertise in planning and executing special exhibitions, and artifact rotations to ensure their timely and successful completion and ongoing maintenance.

  • Conceptualize and manage exhibitions/special projects within LUMA as well as collections traveling between campuses.

  • Manage onsite events with LUMA, as well as create event programming around the collections and traveling artwork/exhibits between all Loyola campuses.

  • Prepare and maintain documents and museum policies, emergency operational plans, integrated pest management plan, security and collection management plan.

  • Maintain museum library, videos and other resource materials.

  • Experience creating and maintaining reliable physical and digital records; some knowledge of digital photography and/or experience with artifact photography

  • Experience planning and executing collection preservation, and developing protocols for pest management, disaster prevention and response, and inventory control.

  • Experience and expertise budgeting, scheduling, quality control, procurement of resources and services, and ability to work with others effectively to achieve objectives and meet deadlines; demonstrated experience developing and implementing complex workflows to achieve desired results.

  • Perform other duties as assigned.

    Minimum Education and/or Work Experience

    Bachelor's degree in related field and three to five year's related experience.


    • Master's degree preferred in art, art history, museum studies, or a related field.

    • Professional gallery experience.

    • Knowledge of the methods, techniques and procedures involved in the interpretation and exhibition of art for diverse audiences.

    • Strong written/oral communication and organizational skills and public speaking abilities.

    • Must be able to work flexible hours including mornings, evenings, overnights, and weekends in order to prepare for exhibitions, shows and openings.



      Computer Skills

      Knowledge of database, scheduling and Microsoft Office applications

      Supervisory Responsibilities


      Required operation of university owned vehicles


      Does this position require direct animal or patient contact?


      Physical Demands

      Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions

      Working Conditions

      Ventilation, Heights

      Open Date


      Close Date

      Special Instructions to Applicants

      COVID-19 Vaccination Requirement

      Loyola requires all faculty, staff, and students to be COVID-19 vaccinated along with receiving the COVID-19 Booster vaccine when eligible. Anexemption for a qualified medical or religious reason may be submitted for review/approval.

      Diversity and Inclusion Statement

      Quick Link for Posting

Keywords: Loyola University Chicago, Chicago , Museum Collections Manager, Executive , Chicago, Illinois

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Illinois jobs by following @recnetIL on Twitter!

Chicago RSS job feeds