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Conference Project Manager, Marketing (Onsite)

Company: Grenzebach Glier and Associates
Location: Chicago
Posted on: March 20, 2023

Job Description:

About GG+A -- -Our mission is advancing yoursGG+A is a full-service philanthropic management consulting firm with 60 years of industry-defining leadership in helping our clients realize the full potential of their missions through the growth of philanthropic support. Our primary mission is to assist our clients in the substantial improvement and acceleration of their fundraising programs. We seek to align those programs with the institution's core mission and ensure their sustainability.GG+A is an international resource for data-driven best practices in all areas of advancement, including fundraising, engagement, communications, and advancement services. We provide counsel to a global constituency of nonprofits, specifically in the areas of higher education, academic medicine/healthcare, independent schools, arts and culture, select humanitarian institutions, and a range of charities and nonprofit organizations.GG+A embodies a high-performance and entrepreneurial culture. We are client-centric, rigorous, creative, and data-driven in our practices, and committed to responding swiftly and effectively to client needs and requirements. We offer a challenging environment and seek intelligent, energetic, and self-motivated individuals who are achievement-oriented and have high integrity. -Position SummaryThe Marketing Conference/Project -Manager (the "Manager") is a key member of the firm's onsite Marketing team, reporting directly to the Executive Director, Marketing. The Manager is responsible for the planning, budgeting, logistical coordination, execution, transactional processing, and reporting associated with external and conferences and events as well as managing initiatives between the Marketing and Business Development teams. The Manager directly handles pre-conference, onsite and post-conference logistics, including setting up and ensuring coverage at GG+A booths, hosted events, speaker needs, managing contact lists, identifying, and capturing leads, collaborating on follow-up activities, etc.The Manager will be passionate about the mission of the firm, live the core values established by leadership, and support a high-performance culture that engages, motivates and focuses the firm's consulting talent in pursuit of profitable growth.Key ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. - The requirements listed below are representative of the knowledge, skill and/or ability required. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Demonstrate the mission, vision, values, and culture principles of GG+A - Closely collaborate -with Practice Area Leaders (PALs)/conference owners to identify and document specific goals, objectives and plans for each conference, including pre-conference outreach and post-conference follow-up.Maintain -and assist -in the design and development of marketing collateralMonitor -and order -supplies to create a comprehensive inventory of printed material, branded items and related marketing collateral for all conferences/eventsTrack -and manage -conference sponsorship opportunities to optimize our investmentManage -registration of conference attendees and associated budgets/expensesIdentify, secure -and coordinate -speaking opportunities at conferences, assist -speakers with preparation and delivery of presentations/speeches, ensure -compliance with conference requirements/deadlines, and optimize -the GG+A brand imageObtain -required permissions for logos, images, quotes, and other third-party content for use in the firm's marketing collateral at conferencesAttend conferences and responsible for sending materials in advance, setting up booths, managing lists of GG+A participants and target attendees, and coordinating post-conference follow- up activitiesGather -competitive intelligence and work -with consultants to report data/metrics from each conference highlighting ROI and effectivenessCoordinate -logistics for GG+A hosted events; i.e. networking/market sector breakfasts, staff conferences, client conferences, Advancement Leadership Forum (ALF) meetings, etc.. Collaborate -with GG+A's social media manager to strategically communicate and build awareness to maximize participation at eventsMaintain -a master calendar for all conference/event deadlines and activities ensuring events is up-to-date in the Marketing Calendar Project manage initiatives within the Marketing and Business Development departments Travel to conferences/events requiredSkills and Abilities Communication
Ability to establish, cultivate and nurture high value relationships with clients, vendors, and internal stakeholders at all levelsAbility to present ideas in clear, compelling ways through relevant visuals and verbal and written communicationAbility to consistently demonstrate self-direction, diplomacy, and a professional demeanor in dealing with colleagues, clients, and vendorsDemonstrated ability to effectively collaborate with consulting professionals and clients Poise and maturity to present findings and recommendations in a professional, confident, inspiring mannerAbility to provide highly valued client-service for both internal and external clients, with focus on continual improvementStrong interpersonal skills and ability to motivate colleaguesAbility to read, write, speak and comprehend English fluentlyReasoning Ability -
  • Ability to translate ambiguous objectives into clear, actionable plansAbility to work independently and know when to seek guidance from leadershipAbility to identify problems and determine the best course of action for their resolution, including knowing when to communicate and engage othersAbility to think analytically and proactively solve problemsAbility to anticipate problems and determine the best course of action for their resolutionDemonstrated concise and timely project management and organizational skillsAbility to think strategically (see big picture) as well as execute tactically (know the details)Demonstrate an exquisite attention to detailAbility to work under pressure to meet exacting deadlinesDemonstrated organizational and project management skills, including the ability to manage multiple projects and competing priorities/deadlines in a fast-paced, deadline-driven environmentAbility to shift and manage ambiguity with grace and ease
  • Ability to translate ambiguous objectives into clear, actionable plansDemonstrates sound discretion and professional judgement in decision makingAbility to use diplomacy and tact when dealing with problemsEducation and Experience
    Bachelor's degree (or equivalent experience) required, preferably in marketing, communications, or similar discipline3-5 years of conference/event coordination experienceExperience with a professional services firm and/or the nonprofit domain is preferredFunctional domain knowledge; i.e. understanding of advancement, development and fundraising business models, decision makers and spending cyclesProficiency in Microsoft Word, Excel, PowerPoint and OutlookMotivated self-starter with the desire to learn more about the nonprofit sector and help our clients advance their missionsPhysical and Travel Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Ability to use office equipment such as computer, keyboard, mouse technologyRepetitive motion activities such as heavy typing and using a mouseAbility to adjust focus quickly from one medium to another Flexible hours may be required to accommodate global clients
    • Travel to conferences/events required
    • Lifting, pulling, pushing up to 30 pounds (event materials) -GG+A is proud to be an Equal Opportunity Employer, committed to creating a diverse and inclusive workforce. -We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, veteran status or other legally protected classifications. - -Powered by JazzHR

Keywords: Grenzebach Glier and Associates, Chicago , Conference Project Manager, Marketing (Onsite), Executive , Chicago, Illinois

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