Procurement Sourcing Manager, HR and Professional Services

Company: The University Of Chicago
Location: Chicago
Posted on: March 20, 2023

Job Description:

Procurement Sourcing Manager, HR and Professional Services page is loaded Procurement Sourcing Manager, HR and Professional Services Apply locations Chicago, IL time type Full time posted on Posted 3 Days Ago job requisition id JR20966 Department
-F&A FIN - Procurement Services
About the Department
-Procurement Services strives to assimilate knowledge and experience, both within and outside of the University, on the materials or equipment to be purchased and the sources from which they may be obtained. It is our goal to conduct all activities in the best interest of the University, while simultaneously creating and maintaining quality relationships with our suppliers. Providing these services, in accordance with sound business and procurement practices, Procurement Services seeks to realize for the University the maximum value for every dollar expended. To achieve this objective Procurement Services has the following responsibilities: --- Develop and implement strategic supplier relationships that reduce the total acquisition cost while improving delivery and customer service --- Procuring goods and services for the academic and nonacademic departments and divisions of the University; --- Assisting user departments in every step of the direct procurement process, especially in providing pricing, product and vendor information; --- Evaluating market developments and University buying trends; --- Conduct interviews with prospective vendors. --- Solicit competitive quotations and performs the preliminary analysis, documentation and recommendations concerning procurement decisions. --- Developing information regarding sources of supply to ensure that user departments have an adequate number of vendors from which to obtain supplies, equipment, and services; --- Develops and negotiates contracts for single event and long-term buyer/seller relationships; and --- Encourage and develop W/MBE and local supplier participation at all levels of procurement.
Job Summary
-Reporting to the Category Lead for HR and Professional Services, this role administers and monitors sourcing and purchasing strategy in human resources (HR) and professional services to ensure procurement parameters are consistent and representative of federal guidelines, University policy, and ethical and responsible business practice.

Under signature authorization for prescribed purchasing commitments, this role oversees and directly handles procurement activities, which includes handling business relations with key internal stakeholders across campus and suppliers, identifying and solving purchasing associated problems with attention to University operations, policies and procedures, cost containment, and legal aspects of agreement management and negotiation. Furthermore, the individual will develop supplier relationships that capture and leverage the University's and its affiliates total expenditures with cost effective, innovative solutions.

Candidates for this position must be experienced working in a fast paced environment where they manage multiple complex projects concurrently and have an aptitude for communicating with diplomacy.Responsibilities

• Leads human resources and professional services procurement activities and serves as primary liaison with all contracted suppliers and primary procurement subject matter expert for the academic and nonacademic departments and divisions of the University.
• Drafts specifications and provides support as needed to internal clients in the formulation of bid specifications. - Manages the full cycle Request for Quotations/Proposal/Information (RFQ/P/I) process and assists in the evaluation of supplier quotations/proposals and facilitates supplier selection and award recommendation.
• Develops, formats, composes, and/or reviews all agreements independently and/or under direction, including interface with cross-functional departments such as the Office of Legal Counsel and Risk Management for issue escalation as appropriate.
• Operates in accordance with the standard operating procedures (SOPs), contract templates, and other procurement documents and training materials.
• Conducts negotiations with potential and existing suppliers. Manages, monitors, and modifies, as needed, the agreements and procurement aspects of assigned major contracts.
• Locates and defines needs and opportunities for new contracts. Identifies, assesses, and expands supplier pool. Participates in diverse and/or local supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
• Reviews contractor and vendor performance. Coordinates and communicates all non-performance issues to suppliers and ensures resolution through documented progressive action or termination of contract.
• Represents the Procurement and Payment Services unit in procurement-related meetings with other University departments.
• Ensures compliance with the management systems which support administrative and daily operations. This could include electronic databases, files, and hard copies of contracts and agreements.
• Develops cost containment initiatives and provides continuous maintenance of processes and systems in support of procurement needs.
• Remains abreast of emerging industry trends and risks.
• Works independently with internal and external clients.
• Uses best practices and in-depth knowledge to review and monitor the goals and objectives of the Procurement and Payment Services department to ensure quarterly, and annual goals are achieved.
• Ensures contracts and sourcing projects are executed in a timely manner and in adherence to established service level agreements.
• Assists the Category Lead with developing and driving overall category strategy. Mentors the Senior Buyer with projects and initiatives and reviews their work as needed.
• Lead strategy and sourcing contract initiatives in the development of contracts for assigned procurement commodities in collaboration with key stakeholders. Conducts agreement formation, review and negotiation to ensure best value. Evaluates and recommends approvals for utilization plans. Works independently with internal and external clients. Uses best practices and in-depth knowledge to review and monitors the goals and objectives of the Finance and Administration department to ensure the monthly, quarterly, and annual goals are achieved.
• Performs final commitment action for procurements under standard procedures of the University. Is authorized to perform discretionary judgment decisions based upon pricing analysis up to established dollar threshold.
• Performs other related work as needed.
  Minimum Qualifications
  -Education:Minimum requirements include a college or university degree in related field.---
  Work Experience:Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.---
  Certifications:---Preferred Qualifications Education:
  • Bachelor's degree in business, supply chain, or related field. Experience:
    • Seven years of direct purchasing experience in a buyer, sourcing, contract administrator, or equivalent role.
    • Demonstrated negotiation ability with experience in dealing directly with suppliers, consultants, manufacturers, distributors, and sales agents or representatives. Technical Skills or Knowledge:
      • Comprehensive knowledge of contracting techniques for human resources, professional services, and related projects.
      • Human resources and professional services negotiation and contracting experience.
      • Strong computer skills with competency in Microsoft Office, including Excel, Word, and PowerPoint. Preferred Competencies
        • Demonstrated customer service orientation in a support or service department.
        • Management experience with demonstrated responsibility and achievement in a strong leadership role.
        • Work in a fast-paced environment setting priorities consistent with departmental and institutional strategic planning.
        • Possess excellent negotiation skills, evidenced by significant deliverables (cost savings, risk mitigation) resulting from completed negotiations.
        • Understand and relate procurement concepts and develop and maintain relationships with supervisors, project managers, and directors.
        • Strong written and verbal communication skills with excellent organizational skills and attention to detail.Application Documents
          • Resume/CV (required)
          • Cover Letter (preferred)
          • References Contact Information (3)(preferred)
            When applying, the document(s) MUST -be uploaded via the My Experience page, in the section titled Application Documents of the application.
            Job Family
            -Financial Management
            Role Impact
            -Individual Contributor
            FLSA Status
            -Exempt
            Pay Frequency
            -Monthly
            Scheduled Weekly Hours
            -37.5
            Benefits Eligible
            -Yes
            Drug Test Required
            -No
            Health Screen Required
            -No
            Motor Vehicle Record Inquiry Required
            -No
            Posting Statement
            - Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
            
            The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: - http://securityreport.uchicago.edu . -Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Similar Jobs (1) Procurement Sourcing Manager locations Chicago, IL time type Full time posted on Posted 30+ Days Ago About Us The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/

Keywords: The University Of Chicago, Chicago , Procurement Sourcing Manager, HR and Professional Services, Executive , Chicago, Illinois