Manager Payroll- Full time
Company: Shirley Ryan AbilityLab
Location: Chicago
Posted on: May 28, 2023
Job Description:
General Summary
The Manager, Payroll will be the primary point of contact for
interfacing with employees, company leaders, HR, and external
parties relating to payroll matters. This position is responsible
for managing the daily activities of the Payroll Department
including developing procedures and supervising the preparation,
documentation and disbursement of payroll. This position will also
be responsible for maintaining and further developing system tools
used in the payroll function. The Manager, Payroll has a thorough
understanding of payroll and is the subject matter expert in the
areas of pay practice and tax.
The Manager, Payroll will consistently demonstrate support of the
Shirley Ryan AbilityLab statement of Vision, Mission and Core
Values by striving for excellence, contributing to the team efforts
and showing respect and compassion for patients and their families,
fellow employees, and all others with whom there is contact at or
in the interest of the institute.
The Manager, Payroll will demonstrate Shirley Ryan AbilityLab Core
Attributes: Communication, Accountability,
Flexibility/Adaptability, Judgment/Problem Solving, Customer
Service and Core Values (Hope, Compassion, Discovery,
Collaboration, and Commitment to Excellence) while fulfilling job
duties.
Principal Responsibilities
The Manager, Payroll will:
- Prepare bi-weekly payroll according to policy, procedures, and
regulations using ADP Workforce Now as the organization works to
transition to Workday. Reviews timecards, processes, calculates,
and posts actions including retroactive payments and benefit
adjustments.
- Manage and guarantee disbursement of bi-weekly payroll,
including garnishments, benefits, taxes, and any irregular
payments.
- Work with HR to maintain and further develop the human capital
management system (HCM), payroll and time capture
solutions.
- Work directly and with HR and employees as needed to resolve
payroll issues.
- Supervise payroll staff and work to develop and expand team
member capabilities.
- Oversee and manage payroll related taxes, retirements (401K,
403B, 457), garnishments, liens, and benefit deductions.
- Ensure processing of new hires, transfers, terminations, and
employee changes are correctly processed.
- Assist with gathering information required for internal and
external audits, prepare requested schedules, and work directly
with auditors. Ensure proper governmental reporting and
compliance.
- Review and analyze current payroll processes, tax and benefit
procedures and system calculations in order to recommend and
implement changes leading to best-practice operations.
- Work with Finance Department in producing payroll reports
supporting journalizing payroll transactions and in reconciling
payroll-related General Ledger accounts.
- Manage regular preparation of relevant payroll reports and
develop new ones as needed.
- Manage payroll related projects and be the Finance Department
lead for software upgrades and enhancements.
- Perform continuous reviews and be proactive so as to improve
processes, data, and payroll processing accuracy.
- Perform all other duties that may be assigned in the best
interest of the Shirley Ryan AbilityLab.
Reporting Relationships
- Reports directly to the Director, Payroll
Knowledge, Skills & Abilities Required
- Bachelor's Degree in accounting or related field. Will accept
comparable work experience in lieu of Bachelor's Degree. CPP
designation is desirable.
- Minimum 7 years of payroll experience, with at least 1 year in
a supervisory capacity and knowledge of Workday, UKG, or ADP
Workforce Now payroll software.
- Working knowledge of laws around garnishments, subpoenas, and
payroll compliance.
- Working experience of Federal, State, & FICA payroll laws as
applicable payroll policies and procedures as well as forms and
reporting.
- A collaborative leader who is a skilled communicator. Must be
able to effectively communicate with leadership and staff.
- Intermediate to advanced working knowledge of Microsoft
Excel.
- Demonstrated ability to develop a plan of action to achieve a
particular goal or objective.
- Demonstrated ability to meet or exceed objectives through
effective and efficient use of staff, procedures, policy, systems
and processes.
- Ability to listen and relate well to others, while tactfully
and effectively expressing opinions.
- Ability to identify and implement opportunities for continuous
quality improvement.
Working Conditions
- Normal office environment with little or no exposure to dust or
extreme temperature.
The above statements are intended to describe the general nature
and level of work being performed by people assigned to this
classification. They are not intended to be construed as an
exhaustive list of all responsibilities, duties and skills required
of personnel so classified.
Keywords: Shirley Ryan AbilityLab, Chicago , Manager Payroll- Full time, Executive , Chicago, Illinois
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