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Manager Payroll- Full time

Company: Shirley Ryan AbilityLab
Location: Chicago
Posted on: May 28, 2023

Job Description:

General Summary
The Manager, Payroll will be the primary point of contact for interfacing with employees, company leaders, HR, and external parties relating to payroll matters. This position is responsible for managing the daily activities of the Payroll Department including developing procedures and supervising the preparation, documentation and disbursement of payroll. This position will also be responsible for maintaining and further developing system tools used in the payroll function. The Manager, Payroll has a thorough understanding of payroll and is the subject matter expert in the areas of pay practice and tax.
The Manager, Payroll will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.
The Manager, Payroll will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities
The Manager, Payroll will:

  • Prepare bi-weekly payroll according to policy, procedures, and regulations using ADP Workforce Now as the organization works to transition to Workday. Reviews timecards, processes, calculates, and posts actions including retroactive payments and benefit adjustments.
  • Manage and guarantee disbursement of bi-weekly payroll, including garnishments, benefits, taxes, and any irregular payments.
  • Work with HR to maintain and further develop the human capital management system (HCM), payroll and time capture solutions.
  • Work directly and with HR and employees as needed to resolve payroll issues.
  • Supervise payroll staff and work to develop and expand team member capabilities.
  • Oversee and manage payroll related taxes, retirements (401K, 403B, 457), garnishments, liens, and benefit deductions.
  • Ensure processing of new hires, transfers, terminations, and employee changes are correctly processed.
  • Assist with gathering information required for internal and external audits, prepare requested schedules, and work directly with auditors. Ensure proper governmental reporting and compliance.
  • Review and analyze current payroll processes, tax and benefit procedures and system calculations in order to recommend and implement changes leading to best-practice operations.
  • Work with Finance Department in producing payroll reports supporting journalizing payroll transactions and in reconciling payroll-related General Ledger accounts.
  • Manage regular preparation of relevant payroll reports and develop new ones as needed.
  • Manage payroll related projects and be the Finance Department lead for software upgrades and enhancements.
  • Perform continuous reviews and be proactive so as to improve processes, data, and payroll processing accuracy.
  • Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

    Reporting Relationships

  • Reports directly to the Director, Payroll

    Knowledge, Skills & Abilities Required

  • Bachelor's Degree in accounting or related field. Will accept comparable work experience in lieu of Bachelor's Degree. CPP designation is desirable.
  • Minimum 7 years of payroll experience, with at least 1 year in a supervisory capacity and knowledge of Workday, UKG, or ADP Workforce Now payroll software.
  • Working knowledge of laws around garnishments, subpoenas, and payroll compliance.
  • Working experience of Federal, State, & FICA payroll laws as applicable payroll policies and procedures as well as forms and reporting.
  • A collaborative leader who is a skilled communicator. Must be able to effectively communicate with leadership and staff.
  • Intermediate to advanced working knowledge of Microsoft Excel.
  • Demonstrated ability to develop a plan of action to achieve a particular goal or objective.
  • Demonstrated ability to meet or exceed objectives through effective and efficient use of staff, procedures, policy, systems and processes.
  • Ability to listen and relate well to others, while tactfully and effectively expressing opinions.
  • Ability to identify and implement opportunities for continuous quality improvement.

    Working Conditions

  • Normal office environment with little or no exposure to dust or extreme temperature.

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Keywords: Shirley Ryan AbilityLab, Chicago , Manager Payroll- Full time, Executive , Chicago, Illinois

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