Accounts Payable Manager Full Time - Greater Chicago Food Depository - Chicago, IL, 60632 chevr[...]

Company: Chicagosfoodbank
Location: Chicago
Posted on: May 28, 2023

Job Description:

Job Details
Job Location: Greater Chicago Food Depository - Chicago, IL
Position Type: Full Time
Salary Range: Undisclosed

Accounts Payable ManagerGENERAL DESCRIPTION: The Accounts Payable Manager is responsible for overseeing the dayto-day accounts payable function, reporting, and reconciliations. The Manager is responsible for maintaining accurate records regarding payments, processing payments, and overseeing the accounts payable function from start to finish. The Accounts Payable Manager should be focused on optimizing the payable processes, building relationships both internally and externally, providing hands-on leadership to the team, identifying opportunities to improve efficiency and metrics, and supporting senior leadership in financial decisions. Specific duties and responsibilities may fluctuate between positions based upon actual assignment and responsibility rotation.
KEY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
1. Performs accounting functions for financial statement accounts, with a focus on financial operations activities related to purchasing, accounts payable, and asset management.
2. Manages and supervises the accounts payable department and staff.
3. Ensures that systems, policies, and procedures adhere to Food Depository policies.
4. Ensures that the accounts payable and the Food Depository's financial obligations are met efficiently, accurately, and timely.
5. Completes all tax-related processes for the payment function, including the 1099 and 1096 tax filings.
6. Prepares and adheres to weekly financial metrics around expenditures, payments, and vendor analysis.
7. Oversees all payment transactions including ACH, wires, and paper checks.
8. Oversees all data entry, validation, and processing of various types of purchase orders, contracts, and invoices for the entire Food Depository. 9. Reviews all employee expense reimbursements to ensure compliance with company policies.
10. Develops, implements, and enforces accounting controls, internal policies and procedures to ensure accurate financial reporting. Develops new workflows and efficiencies as needed.
11. Models financial stewardship in decision making and encourages others to be financial stewards.
12. Ensures operation performance measurements and productivity levels of direct reports are met. Interviews and trains new employees, takes disciplinary action when appropriate, conducts conflict resolution, and performs annual performance reviews for all direct reports.
13. Serves as a resource on technical matters relating to financial statements by keeping up to date with Generally Accepted Accounting Principles (GAAP) and all accounts payable matters.
14. Acts as Subject Matter Expert (SME) as Finance/Accounting partner with all Food depository teams, including critical IT projects such as Procurement/Accounts Payable system build, Expense Reimbursement system, and new capital projects/payments.
15. Special projects, as assigned
QualificationsQUALIFICATIONS:
--- Bachelor's degree in Accounting required;
--- 5-7 years accounting experience with an accounts payable focus required.
--- Strong working knowledge of accounts payable, general ledger, expense reimbursement.
--- Ability to communicate, both orally and in writing, complex technical issues in a clear, concise matter, to individuals with little or no technical background.
--- Proficiency in MS Office- Word, Excel, Access, Outlook
--- Experience with accounting software and/or databases.
--- Ability to take initiative by identifying problems, conceptualizing resolutions, and implementing change.
--- Attention to detail and the ability to prioritize and manage projects to ensure all deadlines are met is essential.
--- Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.
EXPOSURE:
--- Normal office environment; exposure to warehouse environment
--- Interacts with all GCFD staff, member agencies, third party auditors and vendor

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