Associate Director, Facilities and Project Management

Company: The University Of Chicago
Location: Chicago
Posted on: September 21, 2023

Job Description:

Associate Director, Facilities and Project Management page is loaded Associate Director, Facilities and Project Management Apply locations Chicago, IL time type Full time posted on Posted Yesterday job requisition id JR23053 Department
-CSL Housing and Residence Life Operations
About the Department
-The mission of Housing and Residence Life is to help develop and support inclusive communities that engage residents in exceptional living experiences within secure and well-maintained environments that foster a sense of belonging and support the academic initiatives of the University. The primary strategy for the delivery of such an environment is through a residence life program that which aims to develop strong residential communities that are self-regulating, supportive of academic success; provide a strong sense of belonging, and rich opportunities for personal, cultural, social and intellectual development. The leadership of residential faculty and adult staff in fostering these experiences is key to the success of the mission.
Job Summary
-The Associate Director, Facilities and Project Management is a key position within the Housing and Residence Life (HRL) Housing department at the University of Chicago. This role is responsible for overseeing the facilities and project management functions within the University housing context. The incumbent should have a thorough understanding and familiarity with APPA Standards & Codes and ACUHO-I Core Curriculum for Facilities Management. Managing the core facility infrastructure is crucial for the successful operations of housing and residence life, which involves planning, building, assessing, and maintaining facilities.Responsibilities

• Applies knowledge and skills in facilities management to ensure the effective planning, execution, and completion of capital projects. Implements strategies and standards to assess and maintain existing facilities in accordance with APPA Standards and Codes and ACUHO-I Core Curriculum for Facilities Management.
• Utilizes common facility assessment strategies to evaluate the condition, functionality, and safety of housing facilities. Collaborates with relevant stakeholders to develop and implement maintenance plans and prioritize facility improvement initiatives.
• Develops and implements appropriate preventive maintenance programs. Ensures regular inspections, servicing, and repairs are carried out to minimize downtime and maximize the lifespan of facilities.
• Directly supervises three Community Assistant Directors of Operations, providing guidance, support, and professional development opportunities.
• Reports directly to the Director of Operations and collaborates closely with the Associate Director of Desk Operations to ensure seamless operations and provide coverage in the absence of the Director of Operations when needed.
• Participates in a manager-on-call crisis rotation, acting swiftly and decisively to mitigate risks and ensure the safety and well-being of approximately 4,500 residents.
• Serves as a key liaison between the Housing and Residence Life Housing department and the University of Chicago Facilities Services. Collaborates with Facilities Services to coordinate and facilitate facility-related projects, maintenance activities, and services.
• Works collaboratively with the HRL Assistant Director of Budget Operations to ensure effective financial management and resource allocation for facility-related initiatives.
• Fosters the professional development of operations staff by identifying their training needs, providing guidance, and creating opportunities for growth.
• Collaborates with the Director of Operations in leading the undergraduate housing program in risk management, safety, and compliance. Develops and implements protocols and procedures to ensure adherence to safety regulations and promotes a secure living environment for residents.
• Collaborates with the Community Assistant Director of Operations to audit daily building maintenance operations for cleanliness, functionality, and overall operational efficiency. Coordinates with maintenance staff and vendors to promptly address repair and maintenance issues. Reports any discrepancies or issues not in alignment with the Service Level Agreements to the University of Chicago Facilities Services.
• Contributes to the development of long-range capital planning strategies for housing facilities. Assesses future needs, recommends improvements, and prioritizes capital projects in collaboration with relevant stakeholders.
• Identifies and addresses deferred maintenance needs within allocated resources and budget.
• Makes recommendations and actively supports sustainability efforts within housing facilities. Identifies opportunities to improve energy efficiency, reduce environmental impact, and promote sustainable practices.
• Manages movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.
• Plans with staff from other units and reviews the work of contractors as well as facilities union and/or non-union staff. -
• Performs other related work as needed.
  Minimum Qualifications
  -Education:Minimum requirements include a college or university degree in related field.---
  Work Experience:Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.---
  Certifications:---Preferred QualificationsEducation:
  • Bachelor's degree in a relevant field, such as facilities management, engineering, construction management.Experience:
    • Extensive knowledge and experience in facilities management, including capital projects, maintenance, and assessment.
    • Prior experience in a university housing or residential life setting.Certifications:
      • Valid driver's license upon offer of employment.
      • Pass the University's Motor Vehicle Records process.Technical Skills or Knowledge:
        • Familiarity with APPA Standards and Codes and ACUHO-I Core Curriculum for Facilities Management.
        • Knowledge of Microsoft Excel and Word.
        • Learn a range of position-related software applications.
        • Knowledge of industry standards for residential building services, repairs and maintenance.Preferred Competencies
          • Strong leadership and supervisory skills.
          • Excellent communication and interpersonal skills.
          • Work well under pressure and make critical decisions in crisis situations.Working Conditions
            • May provide and use own vehicle insured in accordance with University requirements.
            • Use computers extensively.
            • Carry or lift loads of 25 to 49 lbs.Application Documents
              • Resume/CV (required)
              • Cover Letter (preferred)
                When applying, the document(s) MUST -be uploaded via the My Experience page, in the section titled Application Documents of the application.
                Job Family
                -Facilities Management
                Role Impact
                -People Manager
                FLSA Status
                -Exempt
                Pay Frequency
                -Monthly
                Scheduled Weekly Hours
                -37.5
                Benefits Eligible
                -Yes
                Drug Test Required
                -No
                Health Screen Required
                -No
                Motor Vehicle Record Inquiry Required
                -Yes
                Posting Statement
                - The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: - http://securityreport.uchicago.edu . -Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Similar Jobs (1) Associate Director, Desk and Mail Operations locations Chicago, IL time type Full time posted on Posted 15 Days Ago About Us The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/
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Keywords: The University Of Chicago, Chicago , Associate Director, Facilities and Project Management, Executive , Chicago, Illinois