DIR OF FACILITIES MANAGEMENT

Company: City of Chicago
Location: Chicago
Posted on: November 19, 2023

Job Description:

**Description:**
**JOB ANNOUNCEMENT**
**Director of Facilities Management-Trades**
**Department of Assets, Information and Services**
**Bureau of Facilities**
**Number of Positions: 1**
The City of Chicago's Department of Assets, Information and Services is seeking a Director of Facilities Management to manage the operations of approximately 285 skilled tradesmen consisting of 20 different trades. The Director of Facilities Management will be responsible for maintaining the infrastructure of 450 City facilities, overseeing the planning, property management, building repair and maintenance activities; and performs related duties as required.
**ESSENTIAL DUTIES**
- Participates in planning meetings with city departments and contractors in order to prioritize approved repair and maintenance projects and to ensure work is performed and completed within established timelines
- Coordinates schedules and oversees the work of skilled trade crews and private vendors engaged in the repair and maintenance activities at designated facilities
- Monitors the work of personnel responsible for the restoration, relocation and installation of departmental facilities, offices and special exhibits
- Conducts site visits to inspect interior facilities and exterior property to ensure the general maintenance, safety and cleanliness of designated locations
- Serves as project manager during renovations and special events programming to ensure the proper set-up and breakdown of venues
- Reviews plans and drawings for renovations, new facilities or major repairs and approves change order requests for modifications to construction or renovation work
- Coordinates departmental moves to new locations, providing timelines for packing and serving as liaison with vendors responsible for storing furniture, equipment and materials, and installing and configuring telecommunications systems
- Assigns, monitors and supervises the work of subordinate staff, conducts performance evaluations and administers corrective or disciplinary action, as required
- Participates in the annual budget preparation process and reviews related expenditures of operating and capital improvement budgets to ensure spending remains within guidelines
- Develops specifications and manages contracts of private vendors ensuring provisions are met, payments are processed in a timely manner and problems are addressed
- Researches and recommends the purchase of special equipment and materials used in facility maintenance and repair projects
- Assesses emergency situations, coordinates the work of appropriate staff and remains on site to ensure building operations resume
- Participates in the development and implementation of emergency management policies and processes relative to building operations
- Compiles and prepares comprehensive status activity reports of pending and completed maintenance and repair projects
- Will interact daily with coworkers, contractors/vendors, other city departments (senior leadership) as well as public inquiries pertaining to a facility
- Audits invoices, clear scope of a project or program
- Oversees OSHA requirements and deadlines
- Provides communication of City and Department wide policies and procedures
- Meets weekly with staff for knowledge of staff productivity and areas that may need assistance
- Follows up on outstanding items with staff members
_Additional duties may be required for this position_
**Location:** 1869 West Pershing Road, _will provide coverage Citywide and must be willing to travel Citywide_
**Days:** Monday through Friday
**Hours:** 8:30 a.m. to 4:30 p.m., MUST BE AVAILABLE 24 hours, 7 days per week
**Salary:** $114,684-$129,636?/year
**THIS POSITION IS EXEMPT FROM THE CAREER SERVICE**
**Qualifications:**
- Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Construction Management, Building Systems or a directly related field, plus four years of work experience in the administration of maintenance and repair services for physical facilities of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience.
- A valid State of Illinois driver's license is required
**SELECTION REQUIREMENTS**
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
**Preference will be given to candidates possessing the following:**
- Experience managing multiple trades
- Experience with construction projects
- Relevant supervisory experience
- Ability to track project progress and ensure timely completion
** -** Computer skills
**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**
**The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.**
**City of Chicago**
Brandon Johnson, Mayor
**Applications for this position will be accepted from November 9, 2023, until 11:59pm CT on** **November 23, 2023**

Keywords: City of Chicago, Chicago , DIR OF FACILITIES MANAGEMENT, Executive , Chicago, Illinois