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Assistant Business Manager (FT), CFRN11064PARTS

Company: College of Dupage
Location: Glen Ellyn
Posted on: February 11, 2024

Job Description:



Assistant Business Manager (FT), CFRN11064PARTS

Assistant Business Manager (FT), CFRN11064PARTS
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Provide financial/clerical/administrative support to MAC Business Manager and other MAC Staff as needed.

  • Process/expedite artist contracts and all related documents including contract reviews and edits, riders, certificates of insurance requests, sole source documents. Prepare related payments according to schedule and follow up with agents. Approximately 60 contracts annually for MAC Touring shows, New Philharmonic Orchestra and Cleve Carney Museum of Art.
  • Prepare and track procurement requisitions and vendor intake forms for all purchase and blanket orders. Assure proper quotes and bids are received.
  • Prepare and submit service contracts for vendors and college events.
  • Perform Accounts Payable functions including invoice markup and submissions and check requests. Audit payments within college system.
  • Perform Accounts Receivable functions including invoice creation, tracking and follow-up along with deposits.
  • Manage and monitor MAC internal accounting system (Quickbooks) by auditing ledger with all payables and receivables.
  • Complete data entry of MAC transactions into Quickbooks. Run profit/loss reports for all shows.
  • Coordinate New Philharmonic Orchestra members' new hire paperwork and assure required paperwork and Compliance Training is complete. Follow-up with 80+ members per concert as needed.
  • Coordinate and produce monthly episodes of "Backstage Buzz at the MAC" with Multi-Media to promote programming for monthly cable show and social media outlets.
  • Produce monthly general ledgers and distribute to MAC managers.
  • Prepare internal chargebacks and temp-on-call transfers.
  • Backup MAC Office Manager (Administrative Assistant) by providing general support to employees within the office.
  • Delegate assignments to student workers and other part-time employees.
  • Help host, plan and staff events in Arts Center.
  • Serve as a representative of the MAC at off-campus events and festivals.
  • Perform other clerical duties within the Arts Center Administration Office including: fielding phone calls to main line, serving as courier and receptionist, etc.
  • Assist with MAC special projects and other duties as assigned.

    Qualifications:

  • Education
    • Two years college with concentration in Business, Accounting or related field required.
    • BA or BS in Business Administration or Accounting preferred.
      • Experience
        • Minimum two years office experience or equivalent combination of education and experience required.
        • Proficient in MS Office Suite particularly Excel and Word.
        • Must be detail oriented, accurate, organized and efficient required.
        • Three years office experience or equivalent combination of education and experience, with a variety of accounting systems including Quickbooks preferred.
        • Previous Arts Center employment preferred but not required.

        • Computer, telephone, copier, shredder
        • General office environment
        • This position requires a background check and drug screen.

          Pay Grade:
          Classified 10 Hourly Salary Range: 19.64 - 20.78

          Competitive starting salaries are dependent on education and experience. College of DuPage also offers a generous benefits plan.

          College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

          College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.


          To apply, visit







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Keywords: College of Dupage, Chicago , Assistant Business Manager (FT), CFRN11064PARTS, Executive , Glen Ellyn, Illinois

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