Clinical Section Administrator 1
Company: The University Of Chicago
Posted on: April 11, 2021
--BSD SUR - Executive Administrator
About the Department
--Operating since 1927 on a strong foundation of multidisciplinary
clinical and academic excellence, the University of Chicago
Department of Surgery's mission is to meet the most challenging and
complex health problems on both a local and global scale. Many of
our faculty members are known for their contributions to the
advancement of groundbreaking surgical procedures and techniques,
including minimally invasive surgery. In addition to our
department's clinical work, our scientists pursue a diverse range
of basic, translational, and clinical research projects, including
studies on the gut microbiome, tissue bioengineering, stem cell
research, cancer, and immunotolerance. This ongoing work and
achievement would not be possible without the cohesive effort and
commitment of the faculty and staff. We are looking for high
energy, collaborative individuals who share our commitment to
improving the health of patients in the community and beyond.
--Manages the Sections of General and Colon & Rectal Surgery
ensuring efficient and effective operations throughout; plans,
organizes, directs and controls activities that support each
Section's clinical, educational, and research missions. Provides
administrative leadership in formulating and implementing section
and department objectives aligned with organizational goals and
objectives; collaborates department-wide to further goals and
objectives. Oversees Section's day-to-day operations, workflows and
problem resolution.ResponsibilitiesStrategy Development and
- Assists Department Leadership in developing the long-term
strategy for section faculty and staff recruitment, marketing and
existing program development to facilitate strategic operating
- Develops tactics to support and implement the section's
long-term strategic goals and operating plan.
- Participates in identifying priorities and in preparing and
implementing strategic and tactical plans.
- Participates in and completes various institutional survey
- Maintains plan, monitors metrics and reports on progress.
- Negotiates and implements related agreements.
- Assesses provider capacity and access, ensures adequate
provider and support staffing plans.Clinical Practice Management
- Works collaboratively with leadership of UCM and BSD to ensure
smooth and efficient clinical operations which include but are not
limited to ambulatory, inpatient, perioperative, procedural,
offsite and joint ventures and appropriate clinical program
strategic growth to serve the mission of UCM and its
- Partners with Section Chief to ensure appropriate provider
coverage for relevant areas.Financial Responsibilities and
- Plans with Section and Department leadership for optimal
financial performance of the Section; develops annual and ad hoc
budgets and other analyses, for example: regularly monitors status
and ensures performance against budget, identifies need, analyzes
and presents ad hoc reports and graphs; ensures professional
billing financial integrity and compliance; approves and monitors
expenses; identifies and implements cost containment measures; and
ensures compliance with fiscal policies and procedures.
- Provides fiduciary leadership at Section level in overseeing
financial operations development, including taking a lead role in
providing short- and long-term financial forecasting, operational
budgeting, revenue generation, expense management, financial
analysis and financial operations.
- Understands and oversees the implementation of program budgets
as well as identifies and reports undesirable trends in order to
make recommendations for action to the CBO.
- Understands the dynamics of health care accounting and applies
knowledge in ensuring appropriate direct and indirect revenue and
expenses related to grants, on- and off-site clinical activities,
and other activities.
- Researches, compiles and analyzes data to create reports,
proposals and other documents.Academic Affairs
- Monitors and leads administration and oversight of the
Section's academic appointment processes, including recruitment,
appointment, onboarding, reappointment, and promotion of faculty
- Ensures timely and accurate processing of academic appointments
and medical privileges for new and ongoing faculty, other academic
personnel, and post-doctoral scholars and fellows.
- Maintains academic personnel records for faculty, residents and
fellows to promote goal setting, mentorship and talent
- Manages faculty and resident personnel issues by ensuring that
day-to-day needs are met and providing a conduit of information
flow between residents and faculty and faculty and departmental
- Leads Section staff, optimizing operational effectiveness,
employee engagement, professionalism, performance management and
ongoing professional development.
- Administers human resource activities for the Section:
identifies need, manages recruitment, employee/labor relations and
payroll; oversees academic appointment processes in conjunction
with the Department of Surgery Human Resources.
- Ensures compliant and effective recruitment, hiring,
onboarding, evaluation, promotion, disciplinary action, and
discharge practices at the direction of Department of Surgery Human
- Ensures that policies and procedures are applied appropriately
- Engages in team development through transparent communication,
coaching, goal setting, mentorship, talent management and
implementing a culture of best practices as determined by the
- Makes recommendations on personnel actions to the CBO,
including promotions, compensation analysis, performance
evaluations, training and terminations.Marketing, Communications,
- Assists with appropriate external marketing and communications
for targeted programmatic growth in collaboration and partnership
with UCM Marketing Communication.
- Develops internal communications plans and activities.
- Assists with planning and supervises implementation of CME and
other events.Grants & Funding Opportunities
- Assists faculty in the pursuit of research funding and grants
- Participates in the development and implementation of
fundraising plans for the section.Compliance
- Ensures readiness and compliance with regulatory bodies and all
relevant policies for the section, such as fiscal, academic, human
resources, Joint Commission, OSHA, and other regulatory guidelines
in collaboration with UCM Office of Corporate Compliance.
- Oversees and monitors ACGME accreditation process for residency
and fellowship programs as well as ensures appropriate compliance
with hospital policy for non-ACGME accredited programs.Space,
Facilities & Equipment
- Manages activities related to section space, facilities, and
- Implements CBO plans for research and administrative space
planning for department to ensure that the Division's physical
property (buildings, furniture, equipment, computers, etc.) is
adequately accounted for and is being used for its intended
- Manages non-medical activities of the department(s). Advises
policy development and implementation in various departmental
- May manage multiple related teams including those within
- Performs other related work as needed.
--Education:Minimum requirements include a college or university
degree in related field.---
Work Experience:Minimum requirements include knowledge and skills
developed through 7+ years of work experience in a related job
- Bachelor's degree in business, health care administration,
nursing, or related field.
- Advanced degree in business, health care administration,
nursing, or a related field.Experience:
- Minimum of three years of progressively responsible
- Experience in healthcare or an academic medical center
environment (with matrix reporting).
- Working knowledge of grants and contracts regarding major
federal awards and/or initiation of clinical trials.
- Demonstrated budgeting and forecasting experience.Preferred
- Strategic leadership skills.
- Knowledge of accounting principles.
- Analytical skills.
- Problem-solving skills.
- Decision-making skills.
- Attention to detail.
- Quantitative skills.
- Oral and written communication skills.
- Interpersonal skills.
- Negotiation skills.
- Ability to work independently with a high degree of
- Ability to maintain confidentiality.
- Ability to work on multiple projects simultaneously, set
priorities, and meet deadlines.
- Knowledge of spreadsheet and word processing programs.
- Knowledge of grant and award administration.
- Knowledge of hospital finances and administration.
- Knowledge of administering a physician practices.Application
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST--be uploaded via the My
Experience page, in the section titled Resume/CV of the
--Administration & Management
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
-- The University of Chicago is an Affirmative Action/ Equal
Opportunity /Disabled/Veterans Employer and does not discriminate
on the basis of race, color, religion, sex, sexual orientation,
gender identity, national or ethnic origin, age, status as an
individual with a disability, protected veteran status, genetic
information, or other protected classes under the law. For
additional information please see the University's Notice of
Nondiscrimination. Staff Job seekers in need of a reasonable
accommodation to complete the application process should call
773-702-5800 or submit a request via Applicant Inquiry Form . We
seek a diverse pool of applicants who wish to join an academic
community that places the highest value on rigorous inquiry and
encourages a diversity of perspectives, experiences, groups of
individuals, and ideas to inform and stimulate intellectual
challenge, engagement, and exchange. All offers of employment are
contingent upon a background check that includes a review of
conviction history.A conviction does not automatically preclude
University employment.Rather, the University considers conviction
information on a case-by-case basis and assesses the nature of the
offense, the circumstances surrounding it, the proximity in time of
the conviction, and its relevance to the position. The University
of Chicago's Annual Security & Fire Safety Report (Report) provides
information about University offices and programs that provide
safety support, crime and fire statistics, emergency response and
communications plans, and other policies and information. The
Report can be accessed online at:--
http://securityreport.uchicago.edu .--Paper copies of the Report
are available, upon request, from the University of Chicago Police
Department, 850 E. 61st Street, Chicago, IL 60637. Posted 5 Days
Ago Full time JR10528 About Us The University of Chicago is an
urban research university that has driven new ways of thinking
since 1890. Our commitment to free and open inquiry draws inspired
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Keywords: The University Of Chicago, Chicago , Clinical Section Administrator 1, Healthcare , Chicago, Illinois
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