Oncology Training Programs Administrator
Company: The University Of Chicago
Posted on: November 20, 2023
Oncology Training Programs Administrator page is loaded Oncology
Training Programs Administrator Apply locations Chicago, IL time
type Full time posted on Posted Yesterday job requisition id
-BSD MED - Hematology and Oncology
About the Department
-The Department of Medicine and the Comprehensive Cancer Center
supports a large basic, clinical and populations science cancer
research education training including training in global health
settings. The Section of Hematology/Oncology is the largest
subspecialty section in the Department of Medicine. Full-time
faculty members all contribute to the training environment and
mentoring in research skills acquisition with peer review funding
from the National Institutes of Health, National Cancer Institute,
Foundations or Other peer reviewed grant funding. The Section
supports training of Scholars in Oncology Associated Research
within Pritzker School of Medicine, as well as clinical
hematology/oncology subspecialty training through our ACGME
accredited Fellowship program. Fundamental to success in academic
medicine is development of clinical research competences through
our Pathways to Independence program for advanced training in
The University of Chicago has a long tradition of excellence in
cancer research and the environment is ideal for interdisciplinary
training of the next generation of physician scientists and
clinical researchers. Research Training in Oncology is supported
through several training grants largely funded by the National
Cancer Institute Cancer Training Branch and includes Institutional
K12 (Paul Calabresi Career Development Award for Clinical Oncology
(PCACO), T32, R25 and other Training grants.
-The Oncology Training Programs Administrator will assist the
Training grant Principal Investigator in managing all
administrative aspects of relevant career development of trainees
accepted for research-intensive training
- Supports the Advisory Committees that provide oversight for our
NCI funded Training grants which has been invaluable in past
funding cycles and is now required by the NIH. For example, we
designed Each Training grant to include an Executive/Selection
Committee (EC), whose role is to assist the Principal Investigator
in ensuring the smooth day-to-day operation of the program through
immediate oversight of the four principal elements of training in
the Program and the annual selection of scholars and an Internal
Advisory Committee (IAC), whose role is to provide program
oversight and evaluation. The External Advisory Committee (EAC)
serves to provide an external review of the program.
- Supports trainee education programs including Research in
Progress, Journal Clubs and other trainee enrichment programs.
- Supports evaluation of Research Training conducted at both the
current trainee level and at the post-graduate level through the
Annual Survey. The aims of our evaluation are: (1) to assess
trainee satisfaction with the program and mentor; and (2) to assess
relevant short and long term outcomes related to participation in
the training programs.
- Researches new avenues for funding, research and grant
opportunities for Trainees. Ensures that notices of relevant
opportunities are brought to Trainees attention and supports
Trainees grant application.
- Responsible for most decisions regarding the actual execution
of projects, and serves as the liaison between the PI, fellows,
advanced fellows and medical students.
- Assists in the review of all applications against University
and sponsor guidelines, in addition to drafting progress reports,
noncompeting applications, amendments, and budgeting.
- Responsible for all data entry and preparation of grant reports
and trend analysis.
- Assists with straightforward post-award activities including
account creations, regulatory and compliance monitoring, salary
allocations, effort reporting, grant projections, cost allocations,
cost center charges, equipment inventory, invoice preparation,
grant closing process, and account closing.
- Manages and coordinates various aspects of the program, working
in conjunction with the PI and Section leadership to ensure proper
completion of tasks.
- Prepares summaries of grants and effort allocations for
awardees on the K12 grants, meets with them and responds to their
- Coordinates with other departments/units/divisions regarding
- Serves as department contact for annual audits and agency site
- Communicates with the Office of Graduate and Postdoctoral
Affairs to ensure trainee tuition and fees are appropriately
allocated to awards as needed.
- Development of administrative best practices and systems around
grant submission process for trainees.
- Facilitate, manage, and oversee interdepartmental coordination
and communications with corresponding departments for grant
- Demonstrate the ability to provide PI with reports that analyze
and relay outcomes for/of grant activity and progress.
- Provides regular and pertinent status to the PI on grant
updates and activity.
- Reviews all applications against University guidelines, in
addition to drafting progress reports, non-competing applications,
amendments, and budgeting. Responsible for all data entry and
preparation of grant reports and trend analysis.
- Prepares summaries of grants and effort allocations for
Principal Investigators, meets with them and responds to their
questions. Coordinates with other departments/units/divisions
regarding multi investigator grants. Serves as department contact
for annual audits and agency site visits.
- P erforms other related work as needed.
-Education:Minimum requirements include a college or university
degree in related field.---
Work Experience:Minimum requirements include knowledge and skills
developed through 2-5 years of work experience in a related job
- Bachelor's degree or higher in accounting, business
administration, or science.
- Experience with education programs and/or NRSA training
- Familiarity in research administration, grant writing, grant
administration, finance, grant management.
- Active familiarity of the grant life cycle.
-Technical Skills or Knowledge:
- Knowledge of Microsoft Office, financial computing, and
database software applications.Preferred Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Familiar with NIH NRSA guidelines, eCommons, XTrain, ASSIST,
RePorter, OME Uniform Guidance policies.
- Ability to handle public contacts with courtesy, clarity, and
- Ability to handle sensitive and confidential situations and
information with absolute discretion.
- Ability to maintain calm and courteous demeanor and to work
productively despite heavy.
- Workload, competing priorities, complex problems, and tight
- Excellent problem-solving skills.
- Ability to use appropriate resources to resolve an issue.
- Ability to follow an issue through to resolution.Application
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST -be uploaded via the My
Experience page, in the section titled Application Documents of the
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
- The University of Chicago is an Affirmative Action/Equal
Opportunity/Disabled/Veterans and does not discriminate on the
basis of race, color, religion, sex, sexual orientation, gender,
gender identity, national or ethnic origin, age, status as an
individual with a disability, military or veteran status, genetic
information, or other protected classes under the law. For
additional information please see the University's Notice of
Nondiscrimination. Staff Job seekers in need of a reasonable
accommodation to complete the application process should call
773-702-5800 or submit a request via Applicant Inquiry Form. We
seek a diverse pool of applicants who wish to join an academic
community that places the highest value on rigorous inquiry and
encourages a diversity of perspectives, experiences, groups of
individuals, and ideas to inform and stimulate intellectual
challenge, engagement, and exchange. All offers of employment are
contingent upon a background check that includes a review of
conviction history.A conviction does not automatically preclude
University employment.Rather, the University considers conviction
information on a case-by-case basis and assesses the nature of the
offense, the circumstances surrounding it, the proximity in time of
the conviction, and its relevance to the position. The University
of Chicago's Annual Security & Fire Safety Report (Report) provides
information about University offices and programs that provide
safety support, crime and fire statistics, emergency response and
communications plans, and other policies and information. The
Report can be accessed online at: -
http://securityreport.uchicago.edu . -Paper copies of the Report
are available, upon request, from the University of Chicago Police
Department, 850 E. 61st Street, Chicago, IL 60637. Similar Jobs (3)
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