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Senior Payroll & Travel/Expense Administrator

Company: Old World Industries
Location: Northbrook
Posted on: August 8, 2022

Job Description:

POSITION PURPOSE : The Senior Payroll and Travel/Expense Administrator is responsible for processing payroll for all US based OWI employees, processing full cycle exempt and non-exempt payrolls in a high-volume, multi-state environment and managing the expense system and reimbursement. This position will respond to payroll-related inquiries while working in close collaboration with the Associate HR Managers and Talent Acquisition. In addition, special projects will be assigned as needed. This role is a member of the Human Resources Team.

DUTIES, TASKS AND RESPONSIBILITIES: Process weekly and semi-monthly payroll, including bonus and incentive payroll. Perform payroll system maintenance and updates.
Manage the relationship between OWI and ADP in terms of any payroll questions, projects, inquiries, etc.
Perform adjustments to payroll, such as garnishments, deductions, wage assignments, vacation, etc.
Review Time and Attendance information for completeness and accuracy.
Administer tax liabilities and requirements in compliance with all State and Federal laws and regulations.
Ensure completion and maintenance of required records, filings and reports related to payroll. Complete monthly, quarterly, and yearly reports and filings.
Act as the contact person for internal or external audits of payroll records, systems and procedures for 401k audits, Worker's Compensation audit and Worker's Compensation renewals.
Serve as a technical resource to HR and other departments to address and resolve employee payroll related inquiries and problems. Provide accurate, meaningful, and timely analysis of payroll information.
Establish and maintain payroll policies and procedures. Make recommendations for changes in policies and procedures as appropriate.
Interpret and apply company policies, guidelines, and regulations to ensure compliance. Keep current on all payroll-related laws, policies, and regulations on-line and written resources, and attending payroll seminars as needed.
Review current OWI Travel policy and partner with SAP to create and train all employees on a robust policy which will align with the SAP Concur system.
Partner with Finance and manage several journal entries, including: SAP101-SAP115 for payroll related & direct debit
SAP115-SAP120 for T&E related

Payroll account reconciliations
Invoice to The Hurvis Group (family-owned company)
Assist with the cash rec (Payflex direct draw postings)
Maintain a current and thorough understanding of SAP Concur Expense, with the ability to interact with internal departments effectively and clearly.
Process Weekly expense reimbursement utilizing SAP Concur Expense.
Partner with Concur to enhance the company's utilization of functions, such as setting exception rules, workflow, creating cases, monitoring expense types, etc
Work with ADP and Concur to create and maintain system generated reports.
Stay current with Concurs innovation and application enhancements: Attend webinars for new product features and product offerings.
Participate in the development of department goals, objectives, and systems.

Bachelor's degree in Business Management, Accounting, Human Resource Management or other related field. Equivalent work experience considered.
5+ years' experience in processing multi-state payroll. Benefits administration experience is a plus.
Experience working in SAP required.
Excellent time management and prioritization skills, the ability to manage multiple activities simultaneously.
Computer literacy and understanding of software and internet functions. Strong proficiency in spreadsheets (specifically MS Excel) and performing moderate to complex calculations.
Working knowledge of relevant generally accepted accounting principles.
Ability to calculate figures and amounts such as various payroll deductions, state and federal taxes, social security taxes, percentages, etc. Ability to apply concepts of basic algebra.
Ability to read, analyze and interpret payroll information and tax regulations. Ability to prepare reports and business correspondence.
Experience in HRIS systems and payroll systems.
Ability to communicate effectively, written and orally.
Self-starter with a positive, solutions-oriented attitude.
Proven track record of accuracy and attention to detail.
Use of logic and reasoning to identify solutions, conclusions, or approaches to problems.
Understanding of confidentiality and proper handling of sensitive information.
Be team oriented and able to jump in and help in any area of HR as necessary.


Keywords: Old World Industries, Chicago , Senior Payroll & Travel/Expense Administrator, Human Resources , Northbrook, Illinois

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