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Payroll & Benefit Administrator

Company: Data Bridge Consultants
Location: Chicago
Posted on: March 20, 2023

Job Description:

The Human Resources and Benefits Administrator is responsible for benefits and wellness administration, onboarding/offboarding and payroll administration under the direction of the Director of Human Resources and Benefits. Other key responsibilities include, the annual open enrollment process, identifying benefit options and obtaining advise from brokers when necessary and overseeing the annual 401(k) audit. Also performs payroll related-functions, including payroll processing of biweekly and monthly payrolls, payroll tax compliance, automated timekeeping systems, and payroll reporting in a multistate. The Human Resources and Benefits Administrator will need to be able to multitask effectively and essentially to thrive in a busy, team-oriented environment.
We are a hard-working, collaborative, and friendly group of professionals who are motivated to support each other as we fulfill our Firm mission to be a law firm built for clients. The ideal incumbent will be team oriented, collegial, and collaborative, which are "must have" qualities for applicants, in addition to a proven track record of expertise with the following duties and skills.
Essential Duties and Responsibilities*:

  • Administer health and welfare plans, including enrollments and terminations as well as bill reconciliation from our multiple providers. Serve as the COBRA Administrator for the firm.
  • Manage the annual open enrollment process beginning with the accurate preparation of census materials followed by review of benefit renewal documentation, work with the broker and provide recommendations to the Director of Human Resources and Benefits.
  • Arrange for the distribution of all plan summary materials and required benefit materials and communicating all benefit changes to employees and arranging for onsite representation by providers.
  • Act as the plan administrator for the retirement plans.
  • Coordinate and assist with the ACA (Affordable Care Act) and ERISA benefits reporting requirements.
  • Collaborate with Controller in completion of payroll submission and payroll compliance.
  • Prepare government reports relating to EEO, OSHA or other HR functions.
  • Promote positive employee relations activities including employee engagement activities, policy review and enforcement and assist with conflict resolution and investigating employee relations concerns, when needed.

    • Maintain personnel records and file compliance.
    • Maintain personal HR (re)certifications and attend trainings and seminars as required.
    • Engage in review, audit and understanding of best practices within the industry and successfully implement best practices as needed or required.
    • Act as a liaison with various vendors and foster effective relationships with client representatives.
    • Create and update new hire resources that embody firm wide culture and support the new hire's transition to RSHC.
    • Serve as the main point of contact for all new hires, building relationships before new hires' start dates and deepening them during orientation.
    • Travel to other offices may be required.
    • Other duties as assigned.

      * This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
      The following are competencies required to be successful in this position:
      Critical Thinker
      The ability to gather relevant information, interpret and analyze the data, and make informed decisions. Develop sound, practical solutions and make timely decisions; provide creative solutions to difficult and complex issues.

      • Effective Communicator (Written and Oral)

        The ability to communicate clearly and coherently, interpreting information and adapting communication to suit particular situations and audience needs, creatively and factually.

        • Strong Interpersonal Skills

          The ability to develop and maintain relationships with others, and to work with others toward a common goal by working cooperatively, developing positive relationships, providing information and assistance willingly, and manage conflict in a professional and productive manner. Be above reproach, both in fact and in perception, in maintaining the utmost confidentiality in client and firm information at all times; understands and implements general rules of ethical behavior applicable to lawyers.

          • Detail-Oriented

            The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently; demonstrate strong initiative, administrative organization, and attention to detail.

            • Proactive

              Responsive to deadlines, timely follow-through, effective problem-solver with the ability to see opportunities to make improvements and independently choose strategies to achieve them; envisions new and innovative possibilities and acts on them independently to achieve benefits.

              • Manages Change

                The ability to perform at high levels in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands.

                • Technical Skills/Learning

                  Possess working knowledge of typical legal or service industry accounting methods and issues with the ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.

Keywords: Data Bridge Consultants, Chicago , Payroll & Benefit Administrator, Human Resources , Chicago, Illinois

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