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Payroll Administrator

Company: Chai Trust
Location: Chicago
Posted on: May 28, 2023

Job Description:

Job Title: Payroll Administrator
Reports To: Manager, Human Resources

SUMMARY: Assist the HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting activities for a multi-state, multi-entity, bi-weekly payroll for exempt and non-exempt, full time, and part time employees.

DUTIES AND RESPONSIBILITIES:

  • Maintain payroll information by collecting, calculating, and entering data into ADP WorkForce Now payroll system and understanding the downstream impacts of HR data on payroll, finance, and other internal systems
  • Perform established payroll audits to ensure accuracy of payroll; both from an input and compliance perspective
  • Ensures compliance with all existing Federal, state, and local payroll tax laws and regulations regarding employer pay practices
  • Performs payroll-related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit
  • Responsible for the accuracy of payroll output, including pay statements, statements of payroll tax deposits, reporting and ad hoc reports
  • Reviews and verifies payroll data in a timely manner
  • Prepares manual checks as necessary.
  • Create and maintain an effective internal control environment
  • Utilize technology to drive continuous improvement to payroll processes, reports, and controls
  • Oversees maintenance of payroll records and files
  • Responds to routine inquiries concerning payroll and audit requests
  • Conduct research and root cause analysis in order to resolve payroll issues
  • Posts journal entries and prepares quarter-end reports
  • Reconciles all payroll-related accounts and activities
  • Assists with the development and implementation of payroll practices, policies, and procedures Benefits:
    • Resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests
    • Prepares and maintains human resources and employee benefits data and reports
    • Reconciles all benefit-related accounts and activities
    • Assists with related special projects as required
    • Performs other related duties as assigned by management QUALIFICATIONS:
      • Associate's degree (A.A.) 3+ years related experience, or equivalent combination of education and experience
      • Acute attention to detail
      • Excellent written and oral communication skills
      • Strong organizational, problem-solving, analytical, and interpersonal skills
      • Ability to manage priorities and workflow
      • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
      • Proficient on ADP Workforce Now, Microsoft Suite, and SharePoint a plus
      • Ability to understand and follow written and verbal instructions COMPETENCIES:
        • Problem Solving-Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
        • Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
        • Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
        • Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
        • Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
        • Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
        • Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Keywords: Chai Trust, Chicago , Payroll Administrator, Human Resources , Chicago, Illinois

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