ChicagoRecruiter Since 2001
the smart solution for Chicago jobs

Payroll Administrator

Company: Chai Trust
Location: Chicago
Posted on: May 28, 2023

Job Description:

Job Title: Payroll Administrator
Reports To: Manager, Human Resources

SUMMARY: Assist the HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting activities for a multi-state, multi-entity, bi-weekly payroll for exempt and non-exempt, full time, and part time employees.


  • Maintain payroll information by collecting, calculating, and entering data into ADP WorkForce Now payroll system and understanding the downstream impacts of HR data on payroll, finance, and other internal systems
  • Perform established payroll audits to ensure accuracy of payroll; both from an input and compliance perspective
  • Ensures compliance with all existing Federal, state, and local payroll tax laws and regulations regarding employer pay practices
  • Performs payroll-related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit
  • Responsible for the accuracy of payroll output, including pay statements, statements of payroll tax deposits, reporting and ad hoc reports
  • Reviews and verifies payroll data in a timely manner
  • Prepares manual checks as necessary.
  • Create and maintain an effective internal control environment
  • Utilize technology to drive continuous improvement to payroll processes, reports, and controls
  • Oversees maintenance of payroll records and files
  • Responds to routine inquiries concerning payroll and audit requests
  • Conduct research and root cause analysis in order to resolve payroll issues
  • Posts journal entries and prepares quarter-end reports
  • Reconciles all payroll-related accounts and activities
  • Assists with the development and implementation of payroll practices, policies, and procedures Benefits:
    • Resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests
    • Prepares and maintains human resources and employee benefits data and reports
    • Reconciles all benefit-related accounts and activities
    • Assists with related special projects as required
    • Performs other related duties as assigned by management QUALIFICATIONS:
      • Associate's degree (A.A.) 3+ years related experience, or equivalent combination of education and experience
      • Acute attention to detail
      • Excellent written and oral communication skills
      • Strong organizational, problem-solving, analytical, and interpersonal skills
      • Ability to manage priorities and workflow
      • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
      • Proficient on ADP Workforce Now, Microsoft Suite, and SharePoint a plus
      • Ability to understand and follow written and verbal instructions COMPETENCIES:
        • Problem Solving-Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
        • Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
        • Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
        • Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
        • Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
        • Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
        • Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Keywords: Chai Trust, Chicago , Payroll Administrator, Human Resources , Chicago, Illinois

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Illinois jobs by following @recnetIL on Twitter!

Chicago RSS job feeds