Procure to Pay Systems Administrator

Company: The University Of Chicago
Location: Chicago
Posted on: May 28, 2023

Job Description:

Procure to Pay Systems Administrator page is loaded Procure to Pay Systems Administrator Apply locations Chicago, IL time type Full time posted on Posted 2 Days Ago job requisition id JR22035 Department
-F&A FIN - Procurement Services Solutions
About the Department
-Procurement Services strives to assimilate knowledge and experience, both within and outside of the University, on the materials or equipment to be purchased and the sources from which they may be obtained. It is our goal to conduct all activities in the best interest of the University, while simultaneously creating and maintaining quality relationships with our suppliers. Providing these services, in accordance with sound business and procurement practices, Procurement Services seeks to realize for the University, the maximum value for every dollar expended and excellence in its administrative processes.
Job Summary
-This position is a liaison between the IT group and business to support the development, deployment and management of Procurement and Payment Services online content hosted both on the UChicago Intranet and public facing sites. In addition, this role provides day-to-day oversight of several systems managed by Procurement Solutions including Amazon Business and Visual Compliance (supplier sanction checks).Responsibilities

• Creates, updates, and maintains content on public facing and intranet sites for Procurement & Payment Services and Finance & Administration. - Collaborate with URA for updates to federal contract website content.
• Manages the debarred supplier compliance system access and program. Maintains a variety of policies, internal controls, and procedures associated with payment systems of the University.
• Provides day-to-day oversight and management of the UChicago Amazon Business program by provisioning access, providing reporting for internal and campus facing reports, and liaising with the appropriate Amazon Business staff to resolve issues and/or to identify potential changes to the program that would increase adoption, customer satisfaction, or efficiency.
• Manages the University's non-purchase order payment application (ePayment) for users and provides system problem resolution support. Ensures that application data is accurate and up-to-date within and between test and production environments.
• Manages all functional aspects of the ePayment application including appropriate provisioning of access, determination of the configuration of process rules, and customization of settings within departmental roles. -
• Manages University ePayment messages, communications, website, and support information. Answers majority of Level II (business-critical) and significant portion of Level III (IT-critical) questions pertaining to the University ePayment application.
• Communicates program changes and enhancements to various payment and purchasing applications to different groups within the University community through a customized communication tool. Communicates changes to various user groups, based on their utilization of the system.
• Manages a shared inbox where suppliers and campus users submit inquiries related to procurement in response to purchase order issuance. Responds to inquiries in a timely and accurate manner.
• Identifies process improvements in the systems supported. Requests enhancements from external suppliers and internal University IT support to improve the performance of applications.
• With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements.
• Implements functional, system, and program specifications. Assists in revising existing system logic difficulties as necessary, under the direction of more experienced colleagues.
• Performs other related work as needed.
  Minimum Qualifications
  -Education:Minimum requirements include a college or university degree in related field.---
  Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.---
  Certifications:---Preferred QualificationsEducation:
  • Bachelor's degree in accounting or business administration.Experience:
    • Three years of experience in a large complex organization dealing with procure to payment processes.
    • Administering a business system.
    • Experience in a customer service environment.Technical Skills or Knowledge:
      • Web design and web content creation and maintenance preferably using SiteCore CMS.
      • Proficiency in all Microsoft Office applications with advanced Excel and Access skills.Preferred Competencies
        • Knowledge and understanding of fundamental purchasing and payment concepts.
        • Communicate effectively and professionally, with an emphasis on email resolutions.
        • Excellent verbal and written communication skills.
        • Strong analytical skills, problem solving, and organizational skills.
        • Participate as a team player and positively influence group activity.
        • Project management and proven problem solving and analytical skills.
        • Enforce policies/procedures and continuously focus on process improvements.
        • Self-starter with ability to work independently with minimal direction.
        • Strong communication and project management skills, with the ability to present to senior management.Application Documents
          • Resume/CV (required)
          • Cover Letter (preferred)
          • References Contact Information (3)(preferred)
            When applying, the document(s) MUST -be uploaded via the My Experience page, in the section titled Application Documents of the application.
            Job Family
            -Information Technology
            Role Impact
            -Individual Contributor
            FLSA Status
            -Exempt
            Pay Frequency
            -Monthly
            Scheduled Weekly Hours
            -37.5
            Benefits Eligible
            -Yes
            Drug Test Required
            -No
            Health Screen Required
            -No
            Motor Vehicle Record Inquiry Required
            -No
            Posting Statement
            - Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
            
            The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: - http://securityreport.uchicago.edu . -Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Similar Jobs (6) Application Support Analyst locations Chicago, IL time type Full time posted on Posted 30+ Days Ago Business Analyst, Grants locations Chicago, IL time type Full time posted on Posted 2 Days Ago About Us The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/

Keywords: The University Of Chicago, Chicago , Procure to Pay Systems Administrator, IT / Software / Systems , Chicago, Illinois