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Administrative Assistant Sr - Academic - Corporate Administration

Company: Children's Memorial Hospital
Location: Chicago
Posted on: June 12, 2021

Job Description:

Overview

The Administrative Assistant Senior is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives witin Departments/Divisions.

Responsibilities

  • Provides advanced administrative assistance to clinical and/or operational initiatives.
  • Manages calendars and coordinates meetings for leadership/faculty.
  • Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
  • Develops meeting materials, agendas, and meeting notes upon request.
  • Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
  • Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
  • Practices project management; work task breakdowns, prioritization, and scheduling.
  • Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
  • May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
  • Manages department lists and directories; creates and maintains departmental organization charts.
  • Leads medium to large scale projects and performs other duties inherent to a successful project.
  • Other job functions as assigned.

Qualifications

  • Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred. Hospital or physician office experience preferred.
  • Excellent written and verbal communication skills, self-motivated and professional.
  • Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
  • Ability to work independently and complete tasks with accuracy and minimal direction.
  • Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
  • Ability to develop and sustain a professional relationship with staff and all levels of leadership.
  • Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
  • Other job functions as assigned.

Keywords: Children's Memorial Hospital, Chicago , Administrative Assistant Sr - Academic - Corporate Administration, Other , Chicago, Illinois

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