Accounts Payable
Company: The Gwen
Location: Chicago
Posted on: November 26, 2022
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Job Description:
Overview
Assist Director of Finance in directing the financial activities of
the hotel, safeguarding the assets, and preparing all financial
reports in accordance with generally accepted accounting principles
and HEI Hotels and Resorts Standards.
Responsibilities
- File and distribute credit card cancellations, bulletins and
credit warnings. Process and follow-up on all returned checks
accepted as cash payment
- Ensure excellent service and guess correspondence with credit
card and payment inquiries.
- Reconcile bank account with daily cash reconciliation journal;
validate deposits in transit; reconcile bank accounts monthly to
General Ledger.
- Reconcile credit card back-up to General Cashier Summary and
inform Controller of any discrepancies. Bill out credit cards
(AMEX, DINERS, etc.). Maintain accurate and legible logs for all
credit cards. Reconcile credit cards monthly to General Ledger.
- Set up new vendor accounts in accordance with established
policy
- Verify that purchasing procedures are followed, i.e.: purchase
order price compared to invoice price, purchase order quantity
compared to invoice quantity, ensure that the purchase order number
is valid. Maintain an accurate, up to date Purchase Order Log.
- Route invoices with purchase order attached to department heads
and Executive Committee members for approval. Ensure account coding
is accurate and all invoices are being returned on a timely
basis.
- Process all approved invoices for payment -- ensure all
appropriate signatures and back-up attached.
- Pay all hotel invoices in a timely manner- ensuring accuracy of
amount paid, account coding, invoice extension and that all
discounts are taken.
- Reconcile outstanding checks with AP aging report, monthly.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices file, paid invoices file and voided check
file in an organized and up-to-date manner.
- Interface checks and submit a log of all manual checks to the
Controller. .
- Participate in Monthly closing
- Comply with attendance rules and be available to work on a
regular basis.
- Perform any other job related duties as assigned.
About Us
Imagine yourself in 1930's Chicago. Chicago celebrated its
centennial by hosting the world's fair in 1933. The speakeasies and
gangsters were thriving. It was a distinguished time in Chicago's
history. The Gwen has a glorious past and an even more glorious
future. Rooted in the history and heritage of downtown Chicago in
the 1930's, the Gwen serves as a city emblem of this golden era and
yet is poised to bring luxury to a future generation of worldly
travelers. This unmistakable inspiration comes to life with our
historic fa--ade, famously created by sculptress Gwen Lux in 1928.
A female artisan making a mark in a predominantly 1930's, male
design city depicts and exciting atmosphere of change. The building
has been home to many stories in an illustrious past.Health, dental
and vision are just a start. We offer unlimited career potential,
top of the line training, free lunch, discounted Ventra cards and
we also provide your uniforms. Now we're inviting you to re-create
the Gwen experience. Let it be a canvas for your own personal
stories.Don't meet every single requirement of this job? Studies
have shown that women and people of color are less likely to apply
to jobs unless they meet every single qualification. At HEI we are
dedicated to building a diverse and inclusive workplace, so if
you're excited about this role but your experience doesn't align
perfectly with every qualification in the job description, we
encourage you to still send in your information. You may be the
perfect candidate for this or for other roles within our
organization!We value U.S. military experience and invite all
qualified military candidates to apply.
Keywords: The Gwen, Chicago , Accounts Payable, Other , Chicago, Illinois
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