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Legal Administrative Assistant

Company: North Bridge Staffing
Location: Chicago
Posted on: November 27, 2022

Job Description:

Legal Administrative Associate: Chicago

A prominent, well known, global firm is seeking administrative and organizational support for the Legal & Compliance team. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic, and demanding environment. This person will be detail oriented, resourceful, trustworthy, and have the highest ethical standards. In addition, the individual will be effective addressing several internal and external audiences in a professional manner. This person will add value by working on simultaneous projects with minimal supervision and exemplary follow-through.

The role will focus on supporting our legal and compliance department across various workstreams, with a particular focus on administrative tasks specific to our legal billing activity and platform. This includes working with internal team members as well as external law firms, ensuring billing conforms to our process and guidelines, and managing our legal coding to align with internal budget reporting.

*Primary Responsibilities: *

* Manage all billing activity for the Legal & Compliance department
* Familiarity with Thomson Reuters Legal Tracker
* Matter management, creation, and maintenance
* Company and user profile management
* Onboarding firms and maintaining vendor information in partnership with accounts payable
* Respond to daily questions and correspondence regarding legal billing
* Assist with month-end and year-end processes with finance including accruals and audit requests
* Perform audits in various legal document repositories, checking accuracy and completeness of files.
* Partner with stakeholders to improve processes across the department

*Qualifications: *

* 2+ years of professional executive assistant experience
* Proven experience using technology and data to solve complex problems
* Proven record of successful problem solving
* Superior organizational skills and record-keeping, and strong attention to detail
* Excellent interpersonal skills, positive attitude, and high energy level
* Requires some flexibility with work schedule
* Adaptable, flexible to changes, and the ability to work in a fast-paced environment
* Proficiency in Microsoft Windows, Excel, PowerPoint, and related software including Thomson Reuters Legal Tracker billing platform

*Education*:

* Bachelor's degree preferred- not required

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift

Work Location: One location%58047475%

Keywords: North Bridge Staffing, Chicago , Legal Administrative Assistant, Other , Chicago, Illinois

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