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Executive Coordinator, Oxbridge Academic Programs

Company: WorldStrides
Location: Chicago
Posted on: January 27, 2023

Job Description:

WorldStrides is the global leader in educational travel and experiential learning. The company was founded over 50 years ago and has grown to provide a wide range of programs for more than 550,000 students annually from more than 5,000 K12 schools and universities to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world - and themselves - in new ways.

Position Objective:

The Executive Coordinator generally assists the Program Director with all aspects of the program, from logistics to finances, to daily and monthly administration. He/she holds daily office hours to support faculty with course supplies and expenses queries, and to support the admin team with organization and supplies/expenses. He/she must always be available in case of emergencies. He/she assists the Director with running Prep Week which involves planning for arrival and departure days (collecting students from the airport, faculty airport assignments, etc), and making sure our venue facilities are ready to welcome our students.

Work Schedule:

  • Part-time (approximately 48 hours per week) while the program is in session.
  • Must be flexible while the program is operational - to include weekend or holiday work.

    Essential Functions:

    • Take responsibility for implementing student discipline, upholding program policies and regulations, and attending to the welfare of the student body - including the students' emotional and physical welfare.
    • Live in residence for the duration of "Prep Week" and the duration of the program.
    • Oversee the program set-up ("Prep Week"). During this time, the Admin team will work from approximately 9:00 am to 5:00 pm each day.
    • Be available ("on-call") to respond to emergency situations, or to provide additional support to the administration, when required.
    • Assist with the management of the program budget and expenditures, keeping them within an established budget, and recording some program expenses.
    • Hold daily office hours in order to provide Admin & Faculty with support for program supplies/purchases, reimbursements, and also provide budget guidance for staff members.
    • Communicate with faculty daily.
    • Assist on Arrival and Departure Days (logistics planning/support).
    • Assist with the planning and administration of program field trips (logistics).
    • Attend once-weekly Administration Meetings and once-weekly Faculty Meetings.

      At WorldStrides, the experience is everything. By joining our team you help provide moments that delight and open up the world of learning. Our team is truly passionate about making each experience a once in a lifetime opportunity for each traveler that is easy to manage from A to Z. Each journey is different, which is why we offer a broad range of experiential learning programs for groups and individuals of all ages throughout their lifelong learning journey.

      If we've learned anything over this last year, it's that being able to experience different places and things while interacting with new people is imperative to not only personal growth but also to general well-being. So, let's get out there-together. To learn more about our brand, our mission and our commitment to health and safety, please visit our website at
      We also take COVID protocols very seriously and are committed to the health and safety of our team members, participants, vendors and partners which is why we've put extensive measures in place around mandatory vaccinations, PPE and other safety guidelines that follows both the CDC and World Health Organizations guidance.

      As an Equal Opportunity Employer, WorldStrides` is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

      • Excellent analytical and decision-making skills, with an ability to stay calm in a crisis.
      • Personable and approachable, and able to be a strong representative of their program.
      • Excellent written and verbal communication skills.
      • Bachelor's degree preferred.
      • Execs often have already worked on residential summer programs before in order to be considered for the post.
      • 5 total weeks commitment

        Not Eligible

Keywords: WorldStrides, Chicago , Executive Coordinator, Oxbridge Academic Programs, Other , Chicago, Illinois

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