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Sr. Event Coordinator

Company: CSTA
Location: Chicago
Posted on: January 27, 2023

Job Description:

The Computer Science Teachers Association (CSTA) is a membership organization that supports and promotes the teaching of computer science, providing opportunities for K-12 teachers and their students to better understand computer science and to more successfully prepare themselves to teach and learn. CSTA is looking for an intermediate level, Sr. Event Coordinator who will be responsible for providing key administrative support to the Director of Program Operations in the planning and execution of CSTA events and programs that support the ongoing professional development of teachers and ultimately improve the quality of teaching and learning of K-12 computer science. -Essential Duties and Responsibilities

  • Owns the exhibitor and sponsorship fulfillment process, ensuring all partners receive an outstanding level of customer service. Works collaboratively with the Manager of Partnerships and Community Relations to build creative sponsorship packages. Serves as main point of contact for all partners after they have purchased their sponsorship package. -
  • Manages the speaker process once sessions and content has been completed. This includes monthly speaker newsletters, maintaining an accurate list of speakers, answering questions of speakers, providing speaker training, ensuring housing and registration information is accurate for speakers. etc. -
  • Oversees event scholarship award process: scores applications, communicates registration details, and coordinates travel logistics applicable. Works to ensure the scholarship process is aligned with CSTA's DEI Strategy. -
  • Manages the conference inbox, serves as main contact for attendees. Communicates with conference volunteers, and may assist with committee meetings.
  • Coordinates the food & beverage orders for in-person CSTA events. Works to ensure all food restrictions are accommodated and the orders come in under budget. -
  • Collaborates with the events team on AV needs for all breakout sessions.
  • Coordinates individual session feedback surveys across all events. Maintains a list of highly-rated speakers and low-rated speakers to use for future decision-making across all events. -
  • Coordinates with the Director of Program Operations on post-event survey needs. -
  • Assists the Event Manager with keeping the registration website up to date with FAQs to help attendees with their registration, helps attendees with registration concerns.
  • Manages VIP travel arrangements for staff, committee members, board members, keynotes, and other VIPs. Works with the Office Manager for reimbursements and travel arrangements. -
  • Serves as a point of contact for CSTA webinar logistics, including not limited to, event set up on CSTA's website, communication with speakers and attendees, and collaborates with the education team as logistical support. -
  • Support additional CSTA events when needed. This includes, but is not limited to:
    • CSEdWeek
      • Chapter Meetings
        • Regional Events/Meetups
        • Other duties as assigned. -Experience & Qualifications
          • 3-4 years of professional experience
          • Successful completion of a 2-year course of study in an accredited college or university leading to an associates degree or higher degree
          • Outstanding customer service and communication skills
          • Superior critical thinking skills and judgment, with an ability to maintain a professional, upbeat attitude
          • Flexibility to adapt to changing priorities and work with multiple deadlines
          • Ability to coordinate and be accountable for multiple tasks.
          • Strong attention to detail
          • Ability to work both independently and with a group
          • Excellent written and oral communication skills, especially on virtual interfaces
          • Excellent skills in Microsoft Office Suite and/or Google SuitePreferred:
            • Experience in a non-profit, association or foundation setting
            • Experience with event management software, such as CventOther: -
              • Ability and willingness to travel up to 30% time and occasionally work outside normal business hours. Travel costs are covered by CSTA.CSTA offers a comprehensive employee benefits package that includes:
                • Competitive salary
                • Flexible, engaging working environment with a great team
                • Paid time off: three weeks vacation annually, ten days sick leave, ten holidays, one-week office closure for summer break, -and one-week office closure at the end of December
                • Flexible schedules with independent work day Fridays
                • Up to twelve weeks paid parental leave for parents giving birth and up to eight weeks paid parental leave for parents not giving birth
                • Medical, dental and vision premiums paid at 100% for full-time positions and subsidized dependent premiums
                • Technology and work from home subsidy consistent with our bring-your-own-device environment
                • Option to participate in retirement savings plan -with generous employer matchCSTA requires the following: -
                  • Must be a U.S. citizen or permanent resident and be capable of passing a pre-employment background check
                  • Some travel required
                  • Employees must be fully vaccinated against COVID-19 -No relocation packages are available.CSTA values building a diverse workplace and community. All employment is decided on the basis of qualifications, merit and business need, and all qualified individuals are encouraged to apply. Hiring is contingent upon eligibility to work in the United States. To apply, submit a cover letter and resume.

Keywords: CSTA, Chicago , Sr. Event Coordinator, Other , Chicago, Illinois

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