Accreditation Administrator
Company: ACGME
Location: Chicago
Posted on: May 28, 2023
Job Description:
Job Title:Accreditation AdministratorDepartment:Accreditation,
Recognition, and Field ActivitiesFLSA Status:Non-ExemptReports
to:Executive Director of Assigned Review/Recognition Committee(s)
The following describes the various aspects of the designated job.
Some or all of these aspects may be changed over time, with or
without notice, at the sole discretion of the ACGME. Applicants
must be currently authorized to work in the United States (US) on a
full-time basis. The ACGME will not provide employment sponsorship
for this position (e.g., H-1B Visa or other US employment
authorization). JOB OVERVIEW The Administrator supports the work of
multiple Review and/or Recognition Committees in their review and
accreditation/recognition of graduate medical education (GME)
programs. The Administrator is responsible for coordinating the
various aspects of committee meetings logistics and activities,
compiling the materials and records needed to review and track
accreditation, performing follow-up on committee decisions, and
serving as a first-line resource to GME program staff members and
residents/fellows. Successful performance of the job duties
requires the ability to work with minimal supervision,
comprehension of accreditation requirements and ACGME policies and
procedures, strong attention to detail, and the ability to manage
multiple tasks and deadlines concurrently. ESSENTIAL FUNCTIONS AND
RESPONSIBILITIES Committee Meeting Preparation:
- Coordinating the preparation of program review agendas,
inventorying and evaluating program documents, identifying review
purpose, and determining the documentation required for the
specific review.
- Coordinating various aspects of the individual program review
process, such as assigning programs to individual reviewers based
on skill set and knowledge base, identifying conflicts of interest
for individual reviewers, compiling all necessary program review
materials, and ensuring workload is appropriately distributed among
reviewers.
- Updating and maintaining committee membership information,
committee resources, files, or data in the ACGMEs Accreditation
Data System (ADS).
- Communicating with committee members to ensure accurate
completion of all documentation for meetings, responding to
inquiries, troubleshooting issues related to accessing information,
and identifying missing information/documentation.
- Coordinating logistics for Committee meetings working with
various ACGME departments and outside vendors, including making
hotel accommodations for all participants; arranging meeting room
set-up, audio-visual, and other IT needs; making group dinner venue
and logistics arrangements; ordering meals during meetings; and
other items as needed.
- Reviewing and updating assigned committees web page content and
other online information. Committee Meetings:
- Assisting the team in taking notes for meeting minutes.
- Providing additional program information to committee members,
both before and during meetings, as needed.
- Scheduling future meetings.
- Participating in the discussion of travel/financial policies,
collection of conflict-of-interest agreements, and performance of
other work as needed.
- Coordinating day-of logistics for both in-person and virtual
meetings, including meeting room set-up and catering, IT support,
group dinner logistics, and various aspects of virtual meetings,
such as chats, breakouts, document sharing. Post-Meeting
Activities:
- Assisting with drafting meeting minutes for review by the
Executive Director.
- Reviewing and posting Committee decisions, actions, and Letters
of Notification in ADS.
- Tracking site visit requests and completion status.
- Completing the Meeting Attendance and Attestation report in ADS
and ensuring all members with an identified conflict or duality
during a meeting are entered into the ADS meeting report.
- Assisting Committee members with questions about accessing the
ACGME reimbursement system and preparing expense reports for
payment. Interim Program Correspondence and Requests:
- Reviewing interim requests made by programs in ADS, requesting
additional information when required, and processing requests.
- Assisting programs with questions regarding required
documentation, specific program data requirements or other
requests.
- In procedural specialties, responding to requests and
correspondence relating to graduate Case Log minima and completion
of institutional volume forms. Resource to Program Staff:
- Responding to basic inquiries from programs and other external
constituents, and answering questions about procedures, completion
of forms, and annual data updates.
- Supporting department staff members with preparation for
various meetings and workshops. Accreditation/Recognition Team
Responsibilities:
- Processing new applications and required site visits.
- Coordinating meetings for subcommittees, task forces, or other
work groups, as needed.
- Performing additional duties as assigned. Records and
Information Resources:
- Maintaining accurate committee, program, and department files
and records using multiple platforms.
- Routinely updating relevant Committee content on the ACGME
website.
- Coordinating committee membership activities and maintaining
current committee member lists. QUALIFICATIONS Minimum
- Bachelors degree or three years of experience as an
institutional/residency/fellowship program coordinator or five
years of administrative support in a health-related area.
- Strong interpersonal, verbal, and written communication
skills.
- Demonstrated customer-oriented approach to both internal and
external communication.
- Strong attention to detail, accuracy, and follow-up.
- Flexible scheduling required for Committee meetings that may
occur outside of regular business hours.
- Demonstrated ability to work independently with minimal
supervision.
- Demonstrated good judgment, common sense, and
dependability.
- Basic computer skills required, including using the internet,
Adobe Acrobat and with Microsoft Office 365 suite, to include
Outlook, Word, Excel, PowerPPI216489874
Keywords: ACGME, Chicago , Accreditation Administrator, Other , Chicago, Illinois
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