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Benefits Specialist

Company: University of Chicago
Location: Chicago
Posted on: August 17, 2019

Job Description:

PLEASE MAKE SURE TO READ THE JOB POSTING IN ITS ENTIRETY AS IT REFLECTS BOTH THE UNIVERSITY ROLES AND RESPONSIBILITIES, FOLLOWED BY THE SPECIFIC DESCRIPTION.

DEPARTMENT

80704 Human Resources

ABOUT THE UNIT

The University of Chicago offers a wide variety of benefits programs and resources to its employees. From our health plan options and wellness programs, to our continuing education opportunities and competitive retirement plans, the University is committed to providing benefits that matter to you at each stage of your employment.

JOB FAMILY

University Human Resources

Designs and implements strategic human resource programs and policies for staff to ensure talent alignment with University mission and goals. Serves as strategic thought partners throughout campus to enable high performing talent. Collaborates with unit and divisional leadership on organizational strategy, talent acquisition, learning and development, performance management, compensation, benefits, and employee and labor relations.

CAREER TRACK AND JOB LEVEL

Health & Welfare

Responsible for campus-wide design, administration and management of health and welfare programs, and leave administration for all current and retired faculty, academic staff, and staff employees. Implements and maintains processes and procedures to ensure programs are cost effective, valued by employees, and administered in compliance with plan documents by working with service providers, legal counsel, and internal resources. Note: limited to central roles only that have campus-wide impact.

B3: Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

ROLE IMPACT

Individual Contributor

RESPONSIBILITIES

The job provides specialized business support for the development, implementation and administration of cost-effective benefits programs such as pension plans and life, health and disability insurance.

1) Supports staff, faculty, retirees, and their families in their plan enrollments, making changes to their benefits during the year (especially during open enrollment), and at termination of their employment at the University via telephone, e-mail, and one-on-one contact., 2) Following established policies and procedures, administers employee benefits programs. Assists employees with benefit questions and problems. Assists in the maintenance of benefits records and documents., 3) Has limited knowledge of federal and state laws pertaining to a specific subject area., 4) Performs other related work as needed.

UNIT-SPECIFIC RESPONSIBILITIES

1) Under general supervision, administers the University s Health & Welfare, and Retirement benefits.
2) Benefits Specialist counsels staff, faculty, retirees, and their families in their initial plan enrollments, making changes to their benefits during the year (family status changes), during open enrollment, and at retirement/termination of their employment at the University via telephone, e-mail, and one-on-one contact.
3) Reviews, approves, processes/finalizes the enrollment/disenrollment of medical, dental, vision, flexible spending, health savings accounts, life disability and retirement benefits for active staff, faculty and retirees via Workday, while ensuring they meet specific policies and guidelines.
4) Serves as the primary resource for interpretation of all benefits.
5) Assists with the resolution of health and welfare benefit issues for active staff/faculty, retirees and health plan providers regarding enrollment and coverage matters via e-mail and phone.
6) Interacts with unit administrators regarding employee benefits for new hires and current employees.
7) The Benefit Specialist may manage and/or administer one or more designated benefit plans.
8) Conducts benefit presentations for employees and new hires and additional projects as needed per the Director of Benefits and Benefits Manager.

UNIT-PREFERRED COMPETENCIES

1) Ability to work in a high call and email volume environment.
2) Excellent verbal and written communication skills.
3) Presentation skills.
4) Interpersonal skills.
5) Excellent customer service skills.
6) Analytical skills.
7) Ability to work independently and as part of a team.
8) Ability to maintain confidentiality.
9) Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
10) Knowledge of Microsoft Office.
11) Maintain broad-based knowledge of all benefits plans offered by the University.
12) Communicate information that may not be well received.
13) Research, analyze and present data and recommendations in an organized and logical manner.
14) The administrative endeavors associated with this position require the highest level of confidentiality, judgment, discretion and diplomacy while working with various individuals at all levels of the organization.

EDUCATION, EXPERIENCE, AND CERTIFICATIONS

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

PREFERRED QUALIFICATIONS

EDUCATION

1) Bachelor s degree in business, finance, or a related field

EXPERIENCE
1) A minimum of one year of experience in benefits, human resources, or business related experience
2) Two years experience in benefits, human resources, or business related experience
3) Previous work experience in a variety of benefits services (i.e., health and welfare, medical, and retirement)

REQUIRED DOCUMENTS

1) Resume
2) Cover Letter
3) Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the RESUME/CV section of the application.

FLSA STATUS

Non-Exempt

PAY FREQUENCY

Biweekly

PAY GRADE

Depends on Qualifications

SCHEDULED WEEKLY HOURS

40

BENEFITS ELIGIBLE

Yes

DRUG TEST REQUIRED

No

HEALTH SCREEN REQUIRED

No

MOTOR VEHICLE RECORD INQUIRY REQUIRED

No

POSTING DATE

2019-08-08-07:00

REMOVE FROM POSTING ON OR BEFORE

2020-02-08-08:00

POSTING STATEMENT

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Keywords: University of Chicago, Chicago , Benefits Specialist, Other , Chicago, Illinois

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